Executive Assistant

Job summary

We are seeking a highly organised and proactive Executive Assistant to support the Executive with scheduling, meetings, correspondence, task follow-ups, and daily operations. The ideal candidate must have excellent communication skills, discretion, attention to detail, and the ability to work independently.

Min Qualification: Degree Experience Level: Entry level Experience Length: 2 years Language Requirement: English Working Hours: Full Time - 8 to 5 Applicant Location: Lagos, Nigeria

Job descriptions & requirements

Responsibilities:

• Manage the Executive's calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings, including preparing agendas and required materials.
• Act as a key point of contact between the Executive and internal teams, clients, partners, and other stakeholders.
• Monitor and follow up on outstanding tasks, deadlines, and commitments.
• Prepare meeting notes, reports, presentations, briefs, and other business documents.
• Handle emails, correspondence, and routine communication on behalf of the Executive when required.
• Conduct research and provide relevant information to support decision-making.
• Coordinate travel arrangements, itineraries, accommodation, and other logistics when required.
• Support the Executive in managing projects and ensuring deliverables are completed on schedule.
• Maintain organised digital and physical records and documents.
• Assist with personal and professional administrative tasks where required.
• Attend meetings with the Executive when necessary and provide accurate follow-up notes and action points.
• Support the coordination of events, client meetings, presentations, and other business activities.
• Maintain strict confidentiality of sensitive business and personal information. Identify potential issues or delays and proactively resolve or escalate.

Requirements:

• Bachelor's degree or equivalent qualification in Business Administration, Management, Communications, or a related field.
• 2–5 years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or in a similar role.
• Excellent written and verbal communication skills.
• Strong organisational and time-management abilities.
• Proficiency in Microsoft Office/Google Workspace, including Word, Excel, PowerPoint, Google Docs, Sheets, and Calendar.
• Ability to manage multiple priorities and work with minimal supervision.
• Strong attention to detail and follow-through.
• Good interpersonal and relationship-management skills.
• Ability to handle confidential information with discretion.
• Strong problem-solving and research skills.
• Ability to work effectively in a fast-paced and changing environment.