Executive Assistant

Employment Type: Part-Time
Hours: 20 hours per week

Compensation & Benefits

Total Compensation Package: ₱23,000

Basic Pay: ₱19,000

Meal Allowance: ₱1,500

Perfect Attendance Bonus: ₱2,000

Night Differential: Ten percent (10%), as applicable

Benefits: Government-mandated benefits and HMO coverage after one (1) year of employment

Job Overview

We are looking for a highly proactive and organized Executive Virtual Assistant to support marketing, CRM management, client documentation, business systems, events, and day-to-day operations.

Key Responsibilities

Edit raw recordings into short-form videos and basic long-form content

Create social media graphics and written content

Schedule and manage weekly social media content

Manage and maintain GoHighLevel, including pipelines, automations, emails, and funnels

Process meeting notes and maintain organized client records

Build and maintain digital forms, workflows, and onboarding systems

Assist with event, seminar, and webinar coordination

Maintain task lists and proactively follow up on deadlines

Provide regular updates and escalate blockers when necessary

Create short walkthroughs or Loom videos for completed systems

Qualifications:

3+ years of experience as a VA, Executive Assistant, Marketing Coordinator, or similar role

Experience working with US-based clients

Hands-on GoHighLevel experience is required

Video editing experience, particularly short-form vertical videos

Proficiency in Canva or Adobe

Strong written and spoken English communication skills

Experience with social media scheduling and content creation

Strong organizational and project management skills

Experience creating SOPs or process documentation

Comfortable learning new systems and AI tools

Proactive, reliable, detail-oriented, and able to work independently

Preferred Skills

Experience with financial or professional services clients

Familiarity with ActiveCampaign, Snappy Kraken, or similar platforms

Experience with Jotform, HubSpot, Notion, or Airtable

Experience supporting events, seminars, or webinars

IMPORTANT: Can provide employment requirements such as NBI clearance, Certificate of Employment (COE), and government IDs or numbers for SSS, PhilHealth, Pag-IBIG, and TIN