Executive Assistant

About the role

Manage the founder's calendar, emails, meetings, and priorities. This role involves travel arrangements, expenses, meeting notes, and MOU/document coordination. You will coordinate with restaurant operation teams, marketing, suppliers, vendors, and overseas partners, while supporting new initiatives including F&B promotions, app launches, hiring, and investment projects. You will also assist with expense tracking, purchases, and general office administration, handle confidential information with professionalism and discretion, assist with occasional personal appointments and arrangements, and anticipate requirements to ensure important tasks and deadlines are followed through.

Key responsibilities

• Manage founder's calendar, emails, meetings, and priorities
• Arrange travel, track expenses, manage meeting notes, and coordinate MOU/document handling
• Coordinate with restaurant operation teams, marketing, suppliers, vendors, and overseas partners
• Support new initiatives including F&B promotions, app launches, hiring, and investment projects
• Assist with expense tracking, purchases, and general office administration
• Handle confidential information with professionalism and discretion
• Assist with occasional personal appointments, arrangements, and errands
• Anticipate requirements and ensure important tasks and deadlines are followed through

About you

• 2+ years experience as PA, EA, or in F&B/Startup environment, with portfolio of managing founders preferred
• Excellent proficiency in Google Workspace, Excel, email, and WhatsApp communications
• Proficient in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook
• Exceptional organisational and time-management skills
• Able to manage multiple priorities and meet deadlines with minimal supervision
• Excellent written and verbal communication skills
• Proactive, resourceful, and able to anticipate what needs to be done
• Strong attention to detail and accuracy
• Responsible and discreet when handling confidential information
• Driving License optional but a plus; Mandarin or Korean speaking, F&B or trading background a bonus

About us

O3 Estate is an ultra-exclusive private social club and venue in the heart of the CBD, designed for discerning individuals, business leaders, and curated gatherings. Fusing quiet luxury with modern versatility, O3 Estate serves as an intimate sanctuary where high-powered networking meets seamless entertainment—anchored by its signature Korean restaurant, MOA Restrobar. Whether hosting a high-stakes board discussion, a private wine tasting, or a festive celebration, O3 Estate offers a discreet, sophisticated environment with personalized concierge service, full-bar curation, and bespoke dining.

Benefits

• Competitive salary based on experience and capabilities
• Full-time permanent position with job stability
• Exposure to business operations, team management, recruitment, and general administration
• Training and opportunities to develop administrative, technology, and AI capabilities
• Clear opportunities to take on greater responsibilities as the organisation grows
• Supportive and professional working environment
• Statutory employee benefits and entitlements