Executive Assistant

ABOUT THE ROLE

Provide high-level executive and administrative support to the CEO and Board by effectively managing priorities, schedules, communications, meetings, and key deliverables. Serve as a trusted coordination point between the CEO, Board, Executive Committee (ExCom), senior management, business partners, and other key stakeholders.

KEY RESPONSIBILITIES

• Manage and optimize the CEO's and ExCom's calendars, meetings, appointments, and business commitments.
• Prioritize meeting requests and ensure the CEO's time is aligned with key business priorities.
• Anticipate scheduling conflicts and proactively recommend adjustments.
• Coordinate business travel, itineraries, accommodations, and related requirements.
• Coordinate Executive Committee, management, Board, and other key meetings.
• Prepare agendas, briefing materials, presentations, reports, and other documents required by the CEO / ExCom.
• Document key decisions, agreements, and action items.
• Maintain a centralized tracker of CEO / ExCom directives, commitments, and action items.
• Serve as a key liaison between the CEO and senior management, Board members, business partners, consultants, and other stakeholders.
• Organize reports, contracts, presentations, correspondence, and documents requiring CEO review or approval.

JOB QUALIFICATIONS

• Bachelor's degree in Business Administration, Management, Communications, or a related field.
• Preferably at least 5 years of relevant experience, including experience supporting a CEO, President, business owner, or other C-suite executive.
• Strong written and verbal communication skills.
• Excellent organizational, planning, and follow-through capabilities.
• Strong proficiency in Microsoft Office, Outlook, Teams, and productivity tools.
• Experience handling highly confidential and sensitive information.
• Integrity, confidentiality, and discretion.
• Strong business judgment and executive presence.
• Proactive and solutions-oriented mindset.
• Ability to prioritize multiple competing demands.