Executive Assistant

Role & responsibilities :

• Excellent follow up skills ( this list keeps growing daily, how do you

maintain it, how do you transfer it from day 1 to day 2 and so on)

• Having good knowledge of excel (pivot table, linking sheets, vlookup/hlookup)
• Good at google search
• Having good knowledge of drafting letter and email.
• Good command over English.
• Shorthand (a quick method using symbols or abbreviations instead of writing words in full)
• Schedule and organize meetings, conferences and appointments efficiently.
• Coordinate travel arrangements for directors & employees, including flights, hotels, transportation, visa and passport processing.
• Co-ordinating with personal tasks of directors.
• Manage day-to-day administrative operations
• Maintain office supplies of stationery and grocery items.
• Monitor and ensure timely payments of utility bills such as electricity, telephone, internet etc.
• Handle vendor co-ordination.
• Track warranties, AMC contracts, service agreements, licenses and other renewal-related requirements.
• Coordinate with IT vendors for installation, maintenance and troubleshooting of computers, laptops, printers, scanners, Wi-Fi, networking and other office equipment.

Preferred candidate profile :

• Bachelor's degree in Human Resources, Business Administration, or a related field. MBA is preferred.
• Minimum 3+ years of experience in administrative roles.
• Strong organizational and time management skills with ability to multitask.
• Staying 45 mins travelling time from your office
• Excellent communication and interpersonal skills.
• Should be open to doing personal tasks of boss.
• Should be honest.