Executive Assistant

Executive Assistant

Job Title Executive Assistant Job Location Bengaluru (WFO) Work Timings 4:30 PM/6:30 PM - 1:30 AM/3:30 AM IST Qualification Graduate Experience 2-3 Years Vacancies 30

Job Highlights:

Provide virtual business support to senior executives of fortune 500 companies located across multiple geographies. As a BSE, perform various administrative tasks, including scheduling meetings and Calendar management, Document management, Travel & Expense management, Invoice processing, coordination, research, and other critical tasks. The role requires to be proactive, methodical, organized multi-tasker, solution-oriented with a can-do approach and deliver high-quality work in a timely manner.

• Effectively communicate with global customers through email / phone / chat.
• Organize and prioritize tasks to meet diverse project timelines set by the customer.
• Schedule meetings, appointments across various locations and time zones.
• Book conference rooms and organize supplies.
• Coordinate and organize business travel, including flights, hotels & ground transportation.
• Prepare expense reports, reconcile, and track in expense tool.
• Update online databases, upload content, and manage permissions.
• Assist in the creation, designing, organising, and formatting PowerPoint slides.
• Create Purchase orders, process invoices and vendor management support.
• Assist with ad-hoc projects and tasks assigned by the customer.
• 100% adherence to project timelines, quality standards and expected efficiency.
• Handle sensitive information with discretion and always maintain confidentiality.

Competencies / Skills:

• Competent in MS Outlook, MS Excel, MS Word, and MS PowerPoint.
• Excellent written and verbal communication skills in English.
• Professional, empathetic, and adaptive to customers working styles.
• Methodical and organized multi-tasker.
• Solution-oriented with a can-do approach.
• Understand people dynamics, hierarchies and communicates accordingly.
• Discreet, trustworthy, and ethical.
• Proactive, resourceful, collaborative, and knowledgeable.
• Prompt, courteous and efficient.
• Tracks milestones and budgets and follows up on actionable.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.