Executive Assistant

Job Overview

We are looking for a reliable, organized, and proactive Executive Assistant to help with daily office operations and property management. The ideal candidate must be fluent in both English and Spanish and comfortable communicating professionally with customers, tenants, utility companies, insurance companies, contractors, and other service providers.

Responsibilities

• Review and respond to emails and follow up on pending matters.
• Answer incoming calls and provide professional customer service.
• Communicate with tenants, customers, contractors, insurance companies, and utility providers.
• Assist with rental properties, including tenant inquiries, rental listings, and follow-ups.
• Set up and manage utilities such as electricity, water, and gas for properties.
• Assist with property insurance policies and related documentation.
• Follow up on ongoing projects, repairs, and contractors.
• Track and organize business income, expenses, invoices, and receipts.
• Maintain organized records and property documents.
• Assist with other administrative and office tasks as needed.

Requirements

• Fluent in English and Spanish (required).
• Strong verbal and written communication skills, especially in English.
• Organized, responsible, and able to follow through on tasks.
• Comfortable speaking professionally on the phone.
• Basic computer skills, including email, Microsoft Office, and spreadsheets.
• Ability to multitask and learn new processes.
• Previous administrative, customer service, property management, or bookkeeping experience is a plus but not required.

We are looking for someone dependable who is willing to learn, take initiative, and grow with our company.

Pay: $13.00 - $18.00 per hour

Work Location: In person