Executive Assistant

About Reeves Specialty Services

Reeves Specialty Services is a growing commercial HVAC contractor serving the Colorado Front Range. We take pride in delivering quality work while building lasting relationships with our customers, vendors, and employees.

We're looking for an organized, dependable, and proactive Executive Assistant who enjoys solving problems, keeping things organized, and supporting a fast-paced team. This is more than an administrative position—you'll become an integral part of our leadership team by helping keep our office running efficiently while supporting company operations.

If you're someone who naturally takes ownership, notices what needs to be done without being asked, and enjoys making life easier for the people around you, we'd love to meet you.

Responsibilities

• Provide administrative support to company leadership and assist with day-to-day office operations.
• Answer and direct incoming phone calls while providing exceptional customer service.
• Manage incoming and outgoing mail, emails, and office correspondence.
• Process vendor invoices accurately while understanding sales and use tax requirements.
• Assist with accounts payable and accounts receivable.
• Support job billing and other accounting functions using QuickBooks and ServiceTitan.
• Maintain organized electronic and physical filing systems.
• Order and manage office supplies and maintain an organized office environment.
• Assist with scheduling, coordination, and various operational projects.
• Help support hiring, onboarding, and other administrative functions as needed.
• Collaborate with team members to improve office processes and efficiency.
• Jump in wherever needed to help the company succeed.

What We're Looking For

The ideal candidate is someone who:

• Is highly organized and detail-oriented.
• Can manage multiple priorities without becoming overwhelmed.
• Takes initiative and doesn't wait to be told every next step.
• Is dependable, trustworthy, and maintains confidentiality.
• Communicates professionally with customers, vendors, and coworkers.
• Enjoys solving problems and finding more efficient ways to complete tasks.
• Thrives in a fast-paced environment where every day is different.
• Has a positive attitude and enjoys being part of a collaborative team.
• Is comfortable learning new software and processes.

Qualifications

• Minimum 3 years of administrative or office support experience required.
• Minimum 2 years of accounting, accounts payable, or accounts receivable experience required.
• Previous executive assistant or office administrator experience preferred.
• Experience with QuickBooks and/or ServiceTitan is preferred but not required.
• Experience in the construction, HVAC, or trades industry is a plus.
• Bilingual candidates are encouraged to apply.
• Strong Microsoft Office skills.
• Excellent written and verbal communication skills.
• Ability to prioritize competing deadlines while maintaining accuracy.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Accounting: 2 years (Required)
• Clerical: 3 years (Required)
• Executive administrative support: 1 year (Required)

Ability to Commute:

• Aurora, CO 80017 (Required)

Work Location: In person