Executive Assistant

Executive Assistant

Location: Edgewater, NJ
Job Type: Full-time, Hybrid
Schedule: Approximately 40 hours per week
Compensation: $33–$40 per hour, depending on experience, plus performance-based bonuses
Additional Compensation: Gas/mileage stipend

Job Description

We are seeking a highly organized, dependable, and proactive Executive Assistant to support the leadership of a management company overseeing multiple businesses.

The ideal candidate is someone who is exceptionally organized, able to keep information and responsibilities for different companies clearly compartmentalized, and comfortable managing both business and personal administrative tasks. This position requires strong attention to detail, excellent communication skills, and the ability to stay on top of multiple priorities at once.

Just as importantly, we are looking for someone with a positive attitude and good energy who is professional, personable, and easy to work with.

This is a hybrid position based near Edgewater, NJ, with approximately 50% of the work performed remotely. The Executive Assistant will generally meet with management in the mornings to review the day's agenda and priorities. Some local errands and in-person responsibilities will also be required.

Responsibilities

• Maintain highly organized digital and physical files, folders, records, and documents
• Manage and organize information across multiple businesses while keeping each company's work clearly separated
• Maintain and update Excel spreadsheets, trackers, and other business records
• Assist with accounts payable, including organizing invoices, tracking payments, and maintaining accurate records
• Coordinate meetings, appointments, and schedules using iCal/calendar systems
• Prepare and maintain daily agendas, reminders, and follow-up items
• Assist with personal scheduling and responsibilities, including reservations and appointments
• Complete occasional local errands as needed
• Help management stay organized and ensure important tasks and deadlines are not overlooked
• Communicate with employees, vendors, and other business contacts as needed
• Handle sensitive business and personal information with discretion and confidentiality
• Be reasonably available for occasional time-sensitive matters after 6:00 PM; after-hours requests will be kept to a minimum

Qualifications

• Exceptional organizational and time-management skills
• Strong attention to detail
• Proficiency in Microsoft Excel
• Comfortable learning and maintaining spreadsheets, trackers, and organizational systems
• Experience with accounts payable or basic bookkeeping/financial administration preferred
• Strong written and verbal communication skills
• Ability to manage multiple businesses, projects, and priorities without mixing information between them
• Professional, dependable, and trustworthy
• Proactive and able to anticipate needs rather than always waiting for direction
• Positive attitude and strong interpersonal skills
• Comfortable handling a combination of business and personal responsibilities
• Ability to work independently in a hybrid environment
• Valid driver's license and reliable transportation for occasional local errands
• Previous Executive Assistant, Administrative Assistant, Office Manager, or similar experience preferred

Schedule & Work Arrangement

This is a full-time, approximately 40-hour-per-week hybrid position. Approximately 50% of the role can be performed remotely, with regular in-person meetings and responsibilities near Edgewater, NJ.

Morning availability is important, as the Executive Assistant will typically meet with management to review the day's agenda and priorities. Occasional availability after 6:00 PM may be necessary for time-sensitive matters, although after-hours work will be kept to a minimum.

Compensation & Benefits

• $33–$40 per hour, depending on experience
• Performance-based bonus opportunities
• Gas/mileage stipend for required work-related driving
• Hybrid work arrangement with approximately 50% remote work
• Opportunity to work closely with management across multiple businesses

Ideal Candidate

This role would be a great fit for someone who genuinely enjoys creating order, staying organized, and keeping other people organized. You should be comfortable switching between responsibilities for different businesses while maintaining clear systems and boundaries between them.

We are looking for someone who can become a trusted right hand to management -someone who is reliable, organized, responsive, and brings a positive presence to the work environment.

Pay: $33.00 - $40.00 per hour

Expected hours: 40.0 per week

Work Location: Hybrid remote in Edgewater, NJ 07020