Executive Assistant

About the role

We are seeking an Executive Secretary / Personal Assistant to directly support a high-performance CEO managing multiple businesses across manufacturing, marketing, e-commerce, and real estate. This is a high-pressure, high-responsibility role requiring someone who can operate under extreme pressure in a highly challenging environment.

Key responsibilities

• Manage CEO's calendar, travel, and critical meetings
• Filter and prioritize communications
• Prepare executive reports, presentations, and summaries
• Attend meetings and document decisions with clear action steps
• Follow up with multiple departments and ensure deadlines are met
• Track projects and report progress directly to the CEO
• Ensure strategic plans are properly executed
• Conduct rapid research and provide concise findings
• Identify risks and recommend actionable solutions
• Handle highly confidential business and personal matters

About you

• Highly intelligent with strong comprehension skills
• Fast learner — instructions should not need repetition
• Solution-oriented (always present options, never just problems)
• Mentally strong and emotionally stable
• Resilient, disciplined, and mature
• Flexible with working hours
• Loyal, discreet, and trustworthy
• Strong English communication skills (written and verbal)
• Tech-savvy (Google Workspace, Excel, project tools, Canva preferred)
• Ability to draft professional correspondence and documents