Executive Assistant

Job Title: Executive Secretary / Personal Assistant to the CEO

Reports to: Chief Executive Officer
Work Setup: Flexible hours | Output-based | On-call when necessary
Location: Hybrid (On-site + Remote + Field Work)

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Position Overview

We are seeking a highly intelligent, fast-thinking, solution-oriented Executive Secretary / Personal Assistant to directly support a high-performance CEO managing multiple businesses across manufacturing, marketing, e-commerce, and real estate.

This is not a routine administrative job.
This is a high-pressure, high-responsibility role.

If you cannot operate under extreme pressure, this position is not for you.

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Core Personality & Mental Requirements

• Highly intelligent with strong comprehension skills
• Fast learner — instructions should not need repetition
• Solution-oriented (always present options, never just problems)
• Can work under extreme pressure and in a highly challenging environment
• Mentally strong and emotionally stable
• Not overly sensitive or easily offended
• Resilient, disciplined, and mature
• Flexible with working hours
• Loyal, discreet, and trustworthy
• Zero-excuse mindset

This role requires toughness, accountability, and consistency.
If you are not a fit, do not expect to last long in this position.

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Key Responsibilities

1. Executive Support

• Manage CEO’s calendar, travel, and critical meetings
• Filter and prioritize communications
• Prepare executive reports, presentations, and summaries
• Attend meetings and document decisions with clear action steps

2. Operations & Execution Monitoring

• Follow up with multiple departments and ensure deadlines are met
• Track projects and report progress directly to the CEO
• Ensure strategic plans are properly executed

3. Strategic & Problem-Solving Support

• Conduct rapid research and provide concise findings
• Identify risks and recommend actionable solutions
• Anticipate potential issues before they escalate

4. Confidential & Personal Assistance

• Handle highly confidential business and personal matters
• Coordinate logistics for launches, events, travel, and special projects

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Required Skills

• Strong English communication skills (written and verbal)
• Tech-savvy (Google Workspace, Excel, project tools, Canva preferred)
• Ability to draft professional correspondence and documents
• Strong analytical and organizational skills
• Ability to manage multiple priorities simultaneously

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This Role Is NOT For You If

• You make excuses instead of solving problems
• You are emotionally reactive or overly sensitive
• You struggle under pressure
• You require constant supervision
• You avoid accountability
• You are easily overwhelmed

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What Success Looks Like

• The CEO’s time is optimized
• Problems are solved before they escalate
• Projects move efficiently
• Communication is structured and clear
• Execution improves across all operations

Job Type: Full-time

Pay: Php15,000.00 - Php18,000.00 per month

Benefits:

• Paid training

Experience:

• Executive Assistant: 1 year (Preferred)

Work Location: In person