Executive Assistant

Title: Executive Assistant

Industry: Entertainment

Location: Seattle, WA

Duration: 12 months

Responsibilities

• Manage complex executive calendars, scheduling, registrations, and domestic/international travel arrangements; coordinate meetings, events, programs, accommodations, catering, and related logistics.
• Prepare and distribute meeting materials, presentations, reports, correspondence, and confidential executive communications.
• Provide administrative and project support by managing timelines, tasks, calendars, deliverables, spreadsheets, databases, reports, and documentation.
• Handle sensitive inquiries and correspondence with discretion, sound judgment, and initiative; support visa application processes and manage office equipment, supplies, and inventory.
• Mentor and support other Executive Assistants, develop administrative standards and processes, and provide backup coverage across the broader team.

Requirements

• High school diploma required; college degree preferred, with 3+ years of relevant administrative or executive support experience.
• Strong experience supporting senior-level executives in a fast-paced environment.
• Advanced proficiency with Microsoft Office, including Outlook, Word, PowerPoint, and Excel.
• Excellent organization, attention to detail, communication, and ability to manage multiple priorities independently.
• Demonstrated professionalism, discretion, judgment, confidentiality, service orientation, and experience mentoring or training administrative professionals preferred.

Skills

• Executive support
• Calendar management
• Travel coordination
• Meeting planning
• Microsoft Office
• Confidential communications
• Project coordination
• Event management
• Administrative processes
• Mentoring

Hourly rate is commensurate with experience and is an estimated range provided by WorkGenius.

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