Executive Assistant

Company Overview

SMG is one of India's leading commodity trading houses, established in 1997. Over the years, the Group has diversified across multiple sectors, including Smartphones, Telecom, FMCG, Pharmaceuticals, Polymers, E-commerce, and Sustainability.

Role Description

This is not a messenger or task-taking role. We are seeking an experienced, high-ownership Executive Assistant who will operate as a force multiplier for the Directors Office. You will exercise authority, take end-to-end responsibility, and serve as the primary node for all internal and external coordination affecting the Directors.

Roles & Responsibilities

Own the Directors calendars, priorities, meeting schedules, information flow, and follow-ups

Act as the principal administrative focal point for the Directors Office, ensuring structured coordination across high-level internal stakeholders and external partners.

Serve as the first point of contact for all matters routed to the Directors Office. Screen, prioritize, and resolve or escalate with sound judgement.

Drive alignment across departments on priorities, schedules, and action items originating from the Directors Office.

Prepare and circulate agendas, briefings, decision notes, and meeting materials. Ensure timely follow-up and closure of action items/tasks.

Coordinate cross-functional initiatives, and implementation of tasks as delegated by the Directors.

Interface professionally with clients, partners, vendors, and other external stakeholders on behalf of the Directors Office.

Plan and coordinate meetings, visits, and events, ensuring protocol, logistics, and communications are handled end-to-end.

Draft, edit, and receive/issue correspondence, reports, and presentations under the Directors name with minimal supervision.

Maintain and refine internal processes that support the Directors and senior leadership (e.g., tracking systems, communication flows, meeting protocols).

Handle sensitive and confidential information with utmost discretion and integrity.

Required Skills

3+ years as an Executive Assistant/ Senior Associate –type role supporting C-suite or Directors in a complex organization.

Demonstrated ability to take ownership, exercise authority, and operate with minimal handholding.

Exceptional written and verbal communication; able to draft crisp briefs, emails, and documents for senior audiences.

Strong judgement in prioritization, escalation, and stakeholder management across internal and external parties.

How You’ll Be Measured

Quality and timeliness of coordination across the Directors’ Office (internal and external).

Reduction in avoidable escalations to the Directors due to your filtering and problem-solving.

Clarity, completeness, and usefulness of briefs, agendas, and follow-ups you produce.

Reliability in owning and closing action items and projects end-to-end.

Why choose Us: We cover what matters throughout your employment journey & your life at work

Competitive pay & Incentives

Engaging celebrations & Fun activities at Workplace

Endless Growth Opportunities

Comprehensive Health Cover & Personal Accidental Cover