Executive Assistant

Purpose of the Role

The Executive Assistant / Business Support Manager will provide direct, high-level support to the Managing Director and act as a trusted right-hand person within the business. The role is responsible for helping the Managing Director maximise efficiency, maintain operational oversight and focus on strategic priorities by managing a broad range of executive, administrative and operational responsibilities.

In addition to supporting the Managing Director, the successful candidate will work closely with the wider consultancy team, providing assistance across administration, project support, business development, marketing, compliance, health and safety, tender management, invoicing and office operations.

This is a varied and rewarding role that combines executive assistance, business administration, project support, marketing coordination, compliance management and operational support. The successful candidate will play a key role in ensuring the business operates efficiently, maintains high professional standards and continues to grow sustainably.

The position would suit an experienced Executive Assistant, Personal Assistant, Office Manager or Business Support professional who enjoys taking ownership, solving problems, improving processes and making a meaningful contribution within a growing professional consultancy.

Key Responsibilities:

Executive Support

• Provide comprehensive support to the Managing Director.
• Manage diaries, appointments, meetings and scheduling.
• Arrange travel, accommodation and itineraries.
• Screen and manage emails, correspondence and telephone calls.
• Prepare meeting agendas and supporting documentation.
• Attend meetings and take accurate minutes and actions.
• Assist with dictation and transcription of reports, correspondence and business documents.
• Monitor and follow up outstanding actions and commitments.
• Assist in preparing works quotations.

Administration & Document Management

• Prepare, format and quality check professional reports, schedules, specifications, tender submissions and presentations.
• Undertake detailed proofreading of technical and non-technical documents.
• Maintain document control systems and electronic filing structures.
• Ensure consistency of company branding and document standards.
• Assist with report production and client deliverables.
• Manage templates, standard documents and business records.
• Maintain company filing systems and administrative processes.

Other Duties:

• Surveying & Project Support
• Business Development & Strategic Support
• Marketing & Brand Support
• Tender, Bid & Supplier Management
• Recruitment & Team Growth Support
• Business Administration & Office Management
• Accounts & Commercial Support
• Compliance, Governance & Risk Management
• Health & Safety Compliance
• Accreditations & Certifications support
• Insurance & Regulatory Administration
• Events & Team Coordination

Please note the responsibilities and tasks associated with this role may reasonably change to reflect the needs of the business.

Person Specification

• Previous experience in an Executive Assistant, Personal Assistant, Office Manager, Operations Coordinator or Business Support role.
• Experience supporting senior management or directors.
• Experience managing complex diaries and travel arrangements.
• Experience producing professional business documentation.
• Experience taking accurate meeting minutes.
• Strong administration and organisational experience.

Essential Skills & Knowledge

• Exceptional attention to detail.
• Excellent proofreading and document formatting abilities.
• Excellent written and verbal communication skills.
• Strong organisational and time management skills.
• Ability to prioritise competing deadlines.
• Professional and confident manner.
• Strong commercial awareness.
• Excellent problem-solving ability.
• High degree of discretion and confidentiality.
• Proficient in Microsoft 365 including Word, Excel, Outlook, PowerPoint and Teams.
• Ability to work independently and as part of a team.
• Full UK driving licence with no significant endorsements.
• Access to a reliable vehicle for business travel.
• Willingness to travel to project sites, client meetings, networking events and business functions as required.

Other Requirements

• Full UK driving licence.
• Access to a vehicle suitable for business use.
• Willingness to travel throughout the North East and wider UK when required.
• Ability to attend site visits, client meetings, networking events and company events.
• Right to work in the United Kingdom.
• No previous convictions.

Personal Qualities

• Professional and trustworthy.
• Proactive and self-motivated.
• Hardworking and reliable.
• Highly organised.
• Positive and adaptable attitude.
• Commercially aware.
• Solution-focused.
• Excellent interpersonal skills.
• Strong sense of ownership and accountability.
• Desire to contribute to the growth and success of the business.
• Pride in producing high-quality work.

Pay: £27,000.00-£32,000.00 per year

Benefits:

• Casual dress
• Company events
• Company pension
• Cycle to work scheme
• Life insurance
• Private medical insurance
• Transport links
• Work from home

Work Location: In person