Executive Assistant

POSITION SUMMARY

The OFW Executive Assistant's key responsibilities for this role include providing a high level of administrative support to the President and senior leadership team, helping maximize leadership effectiveness and ensuring key priorities are executed across the organization. This role manages executive administrative responsibilities while supporting recruiting, HR administration, employee onboarding, and day-to-day office needs. The EA also coordinates special projects, tracks action items, and works cross-functionally to ensure commitments and initiatives are carried through to completion. The ideal candidate is highly organized, great at verbal and written communication, proactive, and able to exercise sound judgement while operating in a fast-paced, growing organization.

ABOUT OFFICE FURNITURE WAREHOUSE

Our mission is to create attractive, efficient, and ergonomic workspaces for every American by providing a stress free, full-service experience to help business perform better. OFW is a full-service office furniture dealership that offers new and pre-owned office furniture, design and space planning, delivery and installation, project management, relocation, and flooring services. Our core values are the backbone of our business and guide our hiring process: faith, integrity, extreme ownership, solution oriented, exceed expectations, and initiative. This company operates throughout the Midwest with goals of being a nationwide business and is growing by the day.

SUCCESS LOOKS LIKE

• Increase effectiveness of leadership team by proactively reducing administrative tasks, coordinating people, projects, and support HR functions so they can remain focused on revenue, strategy, people, and company growth
• Find and attract team members who will contribute positively to their role and the culture, positively impacting the growth of the organization.
• Demonstrates measurable impact through data and pipeline metrics.

OBJECTIVES

• Coordinate the leadership teams' calendars, appointments, travel arrangements, and meeting logistics.
• Manage full-cycle recruiting: job postings, sourcing candidates, screening resumes, and coordinating interview schedules.
• Conduct interviews and collaborate with hiring managers to select qualified candidates.
• Prepare correspondences, reports, prestation's, and other materials on behalf of the leadership team.
• Maintain and enforce company Standard Operating Procedures (SOP’s); monitor employee compliance and update SOP’s as needed.
• Maintain accurate, confidential personnel records and ensure compliance with federal, state, and employment law.
• Administer new hire onboarding, employee benefits, and respond to day-to-day employee relations matters.
• Act as a liaison between the leadership team and internal staff, vendors, and external partners, exercising sound judgement and discretion.
• Assist with company policy development, employee handbook updates, and training initiatives.
• Track action items from meetings and follow up to ensure timely completion.
• Handle confidential and sensitive information with a high level or professionalism and discretion.
• Lead or support special projects assigned by the leadership team.
• Research, plan, and help implement company programs, policies, or processes.

COMPETENCIES

• Strong written and verbal communication skills.
• Understands recruiting workflows, interview coordination, onboarding/offboarding, personnel documentation, PTO/benefits administration, and basic HR practices.
• Advanced proficiency in Microsoft 365 Suite (Word, Excel, Outlook, PowerPoint).
• Exceptional organization skills.
• Ability to work independently, anticipate needs, and quickly adapt in a dynamic environment.

EDUCATION AND EXPERIENCE

• 3-5 years of experience in Human Resources, executive/administrative support, or a combination of both.
• Experience with recruiting and interviewing.
• Bachelor's degree in human resources, business administration, or related field preferred, equivalent experience considered.

BENEFITS PACKAGE

Full-time employees receive:

• Medical/Health Plan (employee)
• Simple IRA Retirement Plan with up to 3% company match
• Paid time off that increases with tenure
• Paid Holidays off
• Personal purchase discounts
• Gym membership, 100% paid
• Professional development courses

PHYSICAL REQUIREMENTS

• Prolonged periods sitting at a desk and working on a computer
• Must be on-site at our Waukesha, WI office; this is not a remote role

Pay: $60,000.00 - $80,000.00 per year

Benefits:

• Health insurance
• Professional development assistance
• Retirement plan

Work Location: In person