Executive Assistant

Status: Full time / 40 Hours / week

Work Schedule: 9:00 AM to 5:30 PM AEDT / 7:00 AM to 11:00 AM PHT (Monday to Friday) (with 30-min lunch break)

or 9:00 AM to 6:00 PM AEDT (with 1-hour lunch break)

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 18+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

Reminders:

• Applying to Remote Staff is 100% FREE
• Processing your application is 100% FREE
• We will NEVER ask for placement fees, bank details, GCcash accounts, training fees, reservation fees, or any form of payment

About the Company:
They are an Australian-based brand development and product sourcing company. Their service offers premium innovation of products through manufacturing excellence, nutrition expertise, trusted brands, and passionate people.

About the role:
Our client is looking for a dedicated, highly organized Executive Assistant to work directly with their Director/CEO. This is a focused EA role designed to take complete ownership of the Director’s inbox, calendar, and daily task workflow. A primary expectation for this position is taking the lead in training the Director on how to utilize and delegate to an EA in the most efficient way possible.

Key Responsibilities:

• Inbox Management: Monitor, triage, and reply to emails; flag priority items for personal attention, and draft executive correspondence.
• Calendar & Schedule Management: Own calendar scheduling end-to-end, resolve conflicting commitments, and prioritize key obligations.
• Meeting Coordination: Organize meetings, sit in to take comprehensive notes, record action items, and follow up to ensure execution.
• Task & Priority Tracking: Manage the Director’s daily task list, keeping priorities on track and following up on outstanding items with internal team members.
• Proactive Planning: Anticipate upcoming needs, conduct preliminary research, and compile briefing materials prior to important decisions or external meetings.
• Gatekeeping & Communication: Act as a professional primary point of contact for external partners, customers, and staff while maintaining discretion.
• Travel Logistics: Coordinate domestic or international travel bookings and build detailed itineraries as required.

Qualifications:

• Experience: Minimum of 5 years of proven experience as an Executive Assistant or Personal Assistant directly supporting a senior executive or business owner.
• Proactive Leadership: Proven capability to drive process improvements and establish optimal working habits between executive and assistant.
• Communication Skills: Exceptional written and verbal English communication abilities.
• Tech Proficiency: High comfort level navigating email, calendar tools, and task management systems (e.g., Outlook, Asana).
• Organizational Skills: Superior time management with a calm, fast-paced, get-it-done approach under pressure.
• Confidentiality: Demonstrated sound judgment and strict adherence to handling sensitive business information.

Nice to Have:

• Prior experience supporting a founder or CEO within a small-to-medium enterprise (SME).
• Background in FMCG, retail, or fast-moving commercial environments.