Executive Assistant

About the role

APEX CAPITAL GLOBAL PTE. LTD. is looking for a reliable and well-organised Executive Assistant to provide administrative and executive support to the Director and assist with the day-to-day operations of the company. The ideal candidate should be responsible, detail-oriented, proactive and capable of handling tasks independently. A high level of professionalism, discretion and confidentiality is essential for this position.

Key responsibilities

• Manage and coordinate the Director's schedule, meetings, appointments and business activities.
• Arrange business travel, including flights, hotels, restaurants, airport transfers and itineraries.
• Prepare and organise meeting materials, documents and correspondence, and follow up on action items.
• Provide general administrative support, including procurement, courier arrangements and office supplies.
• Coordinate the reception and arrangements for clients, business partners and visitors.
• Assist with organising invoices, receipts, expense claims and other administrative records.
• Assist with routine communications and coordination with banks, accountants, corporate secretaries, lawyers and other professional service providers.
• Support the Office Manager with general administrative and operational matters.
• Coordinate company vehicle usage and transportation arrangements.

About you

• Previous experience as an Executive Assistant, Administrative Assistant, Personal Assistant, or in a similar role is preferred.
• Good communication skills in English and Mandarin Chinese.
• Proficient in Microsoft Office and/or Google Workspace.
• Strong organisational and time-management skills.
• Detail-oriented, responsible and able to work independently.
• Good interpersonal and communication skills.
• Strong sense of professionalism, reliability and confidentiality.
• Able to handle sensitive information relating to the Director, company operations, investments and clients with strict confidentiality.
• Valid Singapore driving license and good driving experience preferred.

About us

APEX CAPITAL GLOBAL PTE. LTD. is a company seeking administrative and executive support to enhance its operations and Director support functions.