Executive Assistant

EXECUTIVE ASSISTANT

Key Responsibilities

• Manage and coordinate the General Manager’s schedule, appointments, meetings, and business activities.
• Prepare meeting agendas, minutes, reports, presentations, correspondence, and other documents for the General Manager.
• Coordinate with department heads and employees regarding directives, assignments, updates, and deadlines from the General Manager.
• Monitor and follow up on pending matters, action items, and commitments to ensure timely completion.
• Assist the General Manager in monitoring company operations, projects, sales activities, procurement, and other business matters.
• Gather and consolidate reports, data, and updates from different departments for management review.
• Coordinate with clients, suppliers, contractors, and other business contacts on behalf of the General Manager when required.
• Assist in preparing quotations, proposals, presentations, business reports, and other management documents when needed.
• Schedule and coordinate meetings, site visits, client appointments, and other activities of the General Manager.
• Maintain organized and confidential company and executive files and records.
• Conduct basic research and gather information requested by the General Manager.
• Assist in coordinating company events, meetings, and management activities.
• Handle confidential information and communications with professionalism and discretion.
• Perform other administrative and special assignments as may be directed by the General Manager.

Educational Background

• Graduate of any of the following courses: BS in Business Administration, BS in Office Administration, BS in Information Technology, or any other related field

Work Experience

• Preferably with 1–2 years of relevant work experience in an administrative or office support role.
• Fresh graduates with strong academic performance, organizational skills, and the willingness to learn are also encouraged to apply.

Skills and Competencies

• Advanced proficiency in Microsoft Excel
• Excellent report preparation and documentation skills
• Strong attention to detail
• Effective time management and organizational skills
• Ability to maintain strict confidentiality
• High level of professionalism and integrity
• Strong coordination and communication skills across different departments
• Ability to work independently and manage multiple tasks efficiently