Executive Assistant

Job Highlights

• Partner directly with Senior Leadership in a high-impact, strategic role.
• Unique hybrid position combining executive support, data analysis, and project management.
• Drive continuous improvement and operational efficiency across the business.

Job Description

About the Role: Are you more than just a traditional Executive Assistant? We are looking for a highly analytical, organized, and proactive Executive Operations Assistant to support our Senior Leadership Team.

In this role, you will go beyond standard administrative tasks. You will be a trusted partner driving data-driven decision-making, building operational dashboards, and helping us streamline our business processes.

What You Will Do:

• Executive Support: Act as the right-hand to Senior Executives by coordinating meetings, recording minutes, and managing executive directives, action items, and confidential files.
• Operations Reporting: Consolidate cross-departmental reports to craft clear, impactful executive summaries and presentations for Monthly Business Reviews.
• Dashboard Management: Build and maintain operational KPI scorecards to monitor critical metrics like sales, profitability, slot utilization, and manpower capacity.
• Data Analysis: Analyze operational data trends, validate submissions, and identify unusual variances to support executive decision-making.
• Process Improvement: Document workflows, track operational projects, and recommend enhancements to reporting systems and administrative procedures.

What We Are Looking For:

• Education: Bachelor's degree in Business Administration, Industrial Engineering, Accountancy, Information Systems, or a related field.

• Experience: 2 to 3 years of experience in executive support, business reporting, office administration, or project coordination (experience in a multi-branch or service-oriented organization is a big plus).

• Core Competencies: A continuous improvement mindset coupled with strong analytical abilities, absolute integrity, and excellent communication skills.

• Technical Skills:

  • Complete mastery of Microsoft Office and Google Workspace.
  • Advanced Excel/Google Sheets skills are required: Pivot Tables, XLOOKUP/VLOOKUP, SUMIFS/COUNTIFS, IF Statements, Data Validation, and basic automation.
  • Proven ability to build charts, graphs, and executive-ready visual dashboards.
  • Bonus: Familiarity with AI productivity tools (e.g., ChatGPT, Microsoft Copilot).