Executive Assistant

Key Responsibilities:

• Manage and schedule the CEO’s meetings, appointments, and commitments effectively, ensuring there are no conflicts while considering priority, urgency, and importance.
• Ensure that all important communications are delivered on time, clearly, and in a professional manner.
• Track deadlines, approvals, requests, and pending tasks to make sure all items are properly accounted for and followed up in a timely manner.
• Organize and maintain the CEO’s calendar, reminders, files, documents, and other administrative requirements.
• Assist in coordinating with internal team members and external parties on behalf of the CEO when needed.
• Prepare, summarize, and follow up on meeting notes, action items, and assigned tasks.
• Help the CEO stay focused on high-priority responsibilities by filtering, organizing, and prioritizing tasks and information.

Qualifications:

• Strong written and verbal communication skills.
• Highly organized, punctual, and able to manage multiple tasks, schedules, and deadlines properly.
• Familiarity with the company’s operations, standards, and communication style.
• Able to work closely with the CEO and handle tasks with professionalism, discretion, and reliability.
• Presentable and professional in appearance, especially when representing the CEO or the company.
• Able to communicate clearly with internal team members, suppliers, third-party partners, and other external parties.
• Trustworthy, detail-oriented, and capable of handling confidential information.

Work Arrangement:

• Full time and On-site position
• Weekends off
• HMO and Paid Leaves upon regularization