Executive Assistant

GENERAL/PRIMARY PURPOSE:

The position is responsible for managing the schedules and communications of the company President.

Handle email correspondence and phone calls, strategically organize meetings, arrange business events and tasks to optimize President’s time and keep productivity on track.

DUTIES AND RESPONSIBILITIES:

1. Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters.
2. Organize and prepare for meetings, including gathering documents, scheduling and sending reminders.
3. Maintain professionalism and strict confidentiality with all records and documents, and exercise discretion when interfacing with the business.
4. Answer and respond to phone calls and emails, communicate messages and information to the company President.
5. Manage, coordinate, arrange travel and travel-related activities, including hotel booking, transportation, and meal coordination.
6. Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department.

QUALIFICATIONS:

• Candidate must possess at least a Bachelor's/College Degree in Business Studies/Administration/Management, Mass Communications, Marketing, or equivalent.
• Strong time-management skills and the ability to organize task at once.
• Basic understanding of frequently used computer software and programs, such as Microsoft Office.
• At least 2-3 years of experience in the same field.