Executive Assistant

Who you are

• 4-6+ years’ experience providing administrative support for a senior-level executive
• Prior experience in a fast-paced environment that requires strong multitasking skills and time management
• Willing to adapt to a rapidly changing environment and new processes and responsibilities
• Prior experience in the Tech industry
• Knowledge and understanding of Sales teams and organizations
• Ability to work well under pressure, communicate effectively, and meet deadlines
• Proficient in Microsoft Office Suite, Mac, and Windows operating systems, and related business applications such as Slack, Microsoft Teams, Microsoft SharePoint
• Excellent oral and written English communication skills
• Team player who is results-oriented with strong interpersonal skills
• Ability to travel to events or internal meetings, locally and internationally, as needed

What the job involves

• We are seeking an experienced Executive Assistant (EA) to join our Global Expansion Sales team
• As the EA to the VP of Global Expansion Sales, you’ll provide administrative support to the VP and be an integral part of her staff
• The EA represents the VP and the organization and possesses a customer service approach to all interactions
• The ideal candidate is flexible, enjoys working in a fast-paced environment, prioritizing multiple tasks, and is not afraid of making recommendations to create better ways of working
• This position requires initiative, accountability, tact, and independent judgment to proactively address potential problems and ensure an efficiently functioning executive and team
• We are looking for someone who provides administrative support to a senior executive and acts as a liaison, handling details of a confidential and critical nature
• This position will report to the SVP, Global Expansion Sales, and it is 100% remote based in the U.S
• Manage, prioritize, and maintain the calendar, including complex calendaring, planning, scheduling, arranging travel, and creating expense reports. The individual should be proactive about potential scheduling conflicts and have a high degree of accountability and timeliness for all actions and follow-up. The individual should be highly responsive to inquiries and requests as well as effective at managing expectations with a variety of internal and external stakeholders
• Develop and maintain positive working relationships with staff, internal departments, and outside parties, including high-level contacts of a sensitive nature
• Partner with other EAs to coordinate among executives and manage tradeoffs and prioritization
• Partner closely with the team to align on operating rhythm and cadences for the leadership team
• Schedule, plan and coordinate team events, meetings, and global multi-day offsites, including organizing logistics, on-site amenities, and activities
• Maintain email aliases, distribution lists, and shared directories regularly
• Work with Accounts Payable to ensure bills are paid promptly. Serve as point person for departmental purchases on behalf of your executive
• Provide staff meeting support, including preparing agendas, taking notes as needed, and distributing meeting minutes and presentations on occasion
• Manage ad-hoc projects