Executive Assistant

An exciting opportunity has become available for an experienced Executive Assistant to join a leading global organisation within the professional services space on a 12-month maternity leave contract.

Supporting three senior Partners, you’ll become a trusted right hand, providing proactive and seamless support across complex diaries, travel, stakeholder management and broader business priorities.

The Role

• Proactively manage complex and ever-changing diaries across three Partners, balancing meetings, deadlines and competing priorities.
• Coordinate domestic and international travel, including detailed itineraries, accommodation and associated arrangements.
• Act as a key point of contact for internal and external stakeholders, building strong relationships across all levels of the business.
• Manage inboxes and incoming requests, using sound judgement to prioritise, action and escalate where appropriate.
• Prepare meeting materials, presentations, reports and other documentation as required.
• Coordinate expenses, reconciliations and general administrative requirements.
• Ensure Partners are well prepared for meetings, key commitments and upcoming priorities through proactive planning and follow-up.
• Assist with leadership meetings, events, off-sites and broader team initiatives.
• Support ad hoc projects and business initiatives, identifying opportunities to improve processes and ways of working.
• Collaborate closely with the broader EA and business support team to provide seamless support across the office.

About You 

• Previous EA experience supporting senior executives, ideally within professional services or a fast-paced corporate environment.
• Strong diary and domestic/international travel management experience.
• Excellent organisational and time management skills, with the ability to juggle multiple priorities.
• Confidence engaging with senior internal and external stakeholders.
• Strong written and verbal communication skills.
• Exceptional attention to detail and a high level of discretion when handling confidential information.
• A proactive, solutions-focused approach with the confidence to take ownership.
• Strong Microsoft Office skills and confidence working across different systems and technology.

What’s on Offer

• 1 day WFH per week
• Opportunity to join a well-established global organisation
• Collaborative and high-performing team environment
• Exposure to senior stakeholders across Australian and international operations
• Varied role spanning executive support, stakeholder management, events and projects

If you’re an experienced Executive Assistant looking to join a leading global organisation and make an immediate impact within a high-performing team, we’d love to hear from you!