Executive Assistant

Work directly with a visionary U.S.-based CEO and become the driving force behind a modern, AI-powered executive office.

We're looking for an exceptional Executive Assistant who thrives in a fast-paced environment, loves solving complex problems, and embraces AI as a daily productivity partner. This is far more than a traditional Executive Assistant role—you'll serve as the CEO's trusted strategic partner and "second brain," working alongside AI-powered digital employees to maximize efficiency, execution, and decision-making.

If you have experience supporting a U.S.-based CEO or C-level executive, are highly proactive, and enjoy leveraging tools like ChatGPT, Microsoft Copilot, or Claude to work smarter, we'd love to meet you.

Why Join Us?

• Work directly with a U.S.-based executive and global leadership team
• Be at the forefront of AI-enabled executive operations
• High-impact role with significant visibility and career growth
• Join an innovative company where technology and people work together

What You'll Do

• Manage the CEO's complex calendar, inbox, meetings, and priorities across multiple time zones.
• Coordinate domestic and international travel, itineraries, accommodations, and expense management.
• Review emails, understand business context, and prepare thoughtful first drafts using AI tools when appropriate.
• Prepare executive presentations, reports, meeting briefs, and business documents.
• Support strategic initiatives by tracking deliverables, coordinating stakeholders, and ensuring timely execution.
• Serve as the communication bridge between the CEO, leadership team, employees, and external partners.
• Capture meeting notes, maintain action trackers, and ensure nothing falls through the cracks.
• Continuously improve workflows by leveraging AI, automation, and digital tools to increase productivity and operational excellence.

What We're Looking For

• Minimum 5 years of experience supporting a CEO, Founder, or C-suite executive.
• Proven experience managing executive calendars, inboxes, priorities, and confidential information.
• Hands-on experience using AI tools such as ChatGPT, Claude, Microsoft Copilot, or similar platforms in daily work.
• Exceptional organizational, planning, and time management skills.
• Outstanding written and verbal English communication skills.
• Strong attention to detail with excellent follow-up and execution.
• Analytical mindset with the ability to gather information, ask the right questions, and make sound decisions.
• Advanced proficiency in Microsoft Office, Outlook, OneDrive, SharePoint, Teams, Zoom, and related productivity tools.
• Comfortable handling multiple high-priority tasks while maintaining speed and accuracy.
• High level of professionalism, discretion, accountability, and ownership.
• Dedicated home office with reliable internet connection.
• Willing to work Night Shift (U.S. Eastern Time).

Preferred Qualifications

• Experience supporting a U.S.-based executive or global organization.
• Project Management certification (PMP, Agile, Scrum, or equivalent).
• Background in operations, business process improvement, or executive project coordination.
• Experience with AI workflow automation and productivity platforms.
• Previous experience in a fast-paced technology, MSP, SaaS, or BPO environment.

This Role Is Perfect For Someone Who...

• Thinks several steps ahead and anticipates needs before they're communicated.
• Loves bringing structure to fast-moving environments.
• Enjoys combining technology and human judgment to solve problems.
• Is naturally proactive, resourceful, and execution-focused.
• Wants to build a long-term career as a strategic business partner—not just an Executive Assistant.