Executive Assistant

Client Location : US

Timezone : EST

Working Hours : 9 AM - 6 PM, Monday to Friday

Role Type : Full-time, Contract

Contract Duration : 1-year, renewable

Monthly Salary Range: USD 1,000.00

One of our client is looking for a reliable Executive Assistant who can help keep the team and day-to-day operations organized, ensure employees are staying on track with their responsibilities, follow up with clients and coordinate meetings, and generally take administrative tasks.

Key Responsibilities:

• Keep track of ongoing tasks and ensure employees are following through on their responsibilities
• Follow up with clients and coordinate meetings on client’s behalf
• Manage day-to-day administrative tasks and organization
• Help keep schedules, communications, and priorities organized
• Provide general administrative and operational support to make client’s day-to-day workload easier
• Assist with other administrative tasks as needed

Must-haves:

• Highly organized and thorough
• Strong attention to detail
• Proactive and able to anticipate needs
• Strong interpersonal and communication skills, with an enthusiastic, friendly personality and excellent people skills.
• Able to follow up effectively and keep tasks moving
• Comfortable working independently and taking ownership
• Mid-level experience preferred, approximately 3-5 years
• Minimal accent / strong English communication
• Proficiency in Microsoft Office

Good-to-Have Skills (Not Required):

• Experience working in a legal environment
• Ability to assist with social media posts

KPIs for Success:

• Consistent follow-through on tasks and employee responsibilities
• Meetings and client follow-ups are handled promptly and accurately
• Day-to-day administrative tasks are kept organized and on schedule
• Client’s workload is reduced through proactive and reliable support
• Smooth communication and coordination across clients and the team