Executive Assistant

Are you highly organized, proactive, and someone who enjoys being at the center of things?

Join our growing team as an Executive Assistant to the COO. This is an opportunity to gain firsthand exposure to leadership, business operations, and decision-making while becoming a trusted partner to the executive team.

What You'll Do:

• Manage the executive’s calendar, appointments, meetings, and daily schedule
• Coordinate meetings, prepare materials, take minutes, and track action items
• Manage emails, calls, correspondence, and meeting requests
• Prepare, format, and proofread reports, presentations, letters, and other documents
• Arrange business travel, transportation, accommodations, and itineraries
• Process expense reports, reimbursements, purchase requests, and related documents
• Maintain organized and confidential electronic and physical files
• Track deadlines, approvals, commitments, and follow-ups
• Coordinate with employees, clients, suppliers, government offices, and other stakeholders
• Conduct research and prepare summaries or briefing materials when needed
• Support special projects, company events, and executive initiatives
• Anticipate administrative needs and proactively address concerns
• Handle sensitive company and personnel information with strict confidentiality

To qualify, you must:

• Have a Bachelor’s degree in Business Administration, Office Administration, Communications, or a related field
• Have 1–3 years of experience in administrative support; experience supporting executives is an advantage
• Have strong organizational, coordination, and time-management skills
• Be proficient in Microsoft Office and Google Workspace
• Be comfortable using video conferencing and collaboration tools
• Have strong written and verbal English communication skills
• Have high level of discretion and ability to handle confidential information
• Be proactive, dependable, detail-oriented, and able to manage multiple priorities

Work Details:

• Full on-site at Pasig City (near Bridgetowne)
• Monday to Friday (weekends off)
• Availability to start ASAP is a PLUS