Executive Assistant

Role & responsibilities

• Work directly with the MD to track and follow up on all tasks, instructions, and commitments given to employees and departments.
• Maintain a daily action tracker with task, person responsible, deadline, current status, and pending action.
• Follow up regularly with concerned persons until the task is completed and closed.
• Take updates from Sales, Production, Purchase, Finance, HR, Quality, Dispatch, and other departments and consolidate them for the MD.
• Identify delayed, pending, or stuck tasks and escalate them to the MD promptly.
• Ensure that instructions given by the MD in meetings, calls, WhatsApp, or discussions are properly communicated and followed through.
• Maintain a chronological record of important follow-ups, decisions, and pending matters.
• Remind concerned employees of upcoming deadlines and ensure timely submission of required information, reports, documents, or updates.
• Coordinate between departments when a task requires action from multiple people or teams.
• Prepare a daily/weekly pending-task report for the MD highlighting completed, ongoing, delayed, and critical tasks.
• Schedule and coordinate the MDs meetings, appointments, visits, calls, and travel requirements.
• Prepare meeting agendas and record action points, responsible persons, and deadlines, followed by regular tracking until closure.
• Keep the MD informed about important developments, delays, upcoming deadlines, and matters requiring his attention.
• Assist the MD with special projects, planning, business reviews, and other assignments as required.
• Handle confidential information and management communication with discretion.

Preferred candidate profile

• Bachelors degree in Business Administration, Commerce, Management, Arts, or any relevant discipline.
• 25 years of experience in Executive Assistant, Personal Assistant, Management Coordination, Operations Coordination, or a similar role preferred.
• Excellent follow-up, coordination, communication, and organizational skills.
• Strong ability to track multiple tasks and deadlines simultaneously.
• Proficient in Excel, Google Workspace, email, WhatsApp, and basic reporting.
• Should be proactive and comfortable communicating with employees and department heads.
• High ownership, persistence, attention to detail, and ability to get work closed are essential.
• MBA/PGDM will be an added advantage.

Perks and benefits

• Yearly performance-based salary increment.
• Exposure to multiple areas of business operations and management.