Executive Assistant

Role & responsibilities:

• Act as an extension of the founder, helping prioritise issues, coordinate stakeholders and ensure decisions translate into action.
  • Own follow-through across key priorities, tracking commitments and driving closure rather than simply recording action items.
  • Take ownership of small cross-functional projects across hiring, operations, client coordination, events and internal initiatives.
  • Act as the coordination bridge between the founder and teams across sales, customer success and operations.
  • Manage the founders calendar, meetings and travel, using judgement to protect time and prioritize what matters.
  • Draft communications and represent the founder appropriately with employees, clients and partners.
  • Step into urgent employee/client situations when required and ensure the right people move quickly.
  • Handle sensitive information with absolute discretion.

Preferred candidate profile:

• Have 1-2 years of professional experience.

  • Are comfortable working from VIMA's Chennai office.
  • Can communicate extremely well in written and spoken English.
  • Can communicate in Tamil for day-to-day coordination.
  • Are highly organized and unusually strong at follow-through.
  • Can work independently without needing detailed instructions.
  • Are comfortable switching between very different kinds of problems.
  • Are curious about how businesses work and want broad exposure early in your career.
  • Are comfortable with Google Workspace and MS Office

• Come from analytical/problem-solving backgrounds such as engineering.

  • Have demonstrated initiative outside their formal job description.
  • Have taken unconventional career or life decisions rather than always following the safest path.
  • Have worked in small teams where responsibility arrived early.

Perks and benefits:

• Founder exposure: Work directly with the founder and see how decisions across the business get made.
  • Breadth early in your career: Work across people, operations, clients, hiring and special projects rather than getting boxed into one narrow function.
  • Real ownership: You won't just coordinate work. As trust builds, you'll own increasingly important problems end-to-end.
  • Join during the build: Enter at ~25 employees as VIMA scales towards its next stage of growth.
  • Leadership runway: The role is designed to evolve into ownership of a function or business area over time.
  • Purpose with substance: Work in a company built around supporting employees and families when they face genuine moments of crisis.