Executive Assistant

We are seeking a highly organized and resourceful Executive Assistant. This role is ideal for someone who thrives in a fast-paced, client focused environment and is passionate about supporting top-tier real estate operations. You will play a key role in ensuring smooth day-to-day operations, managing schedules, communications, and transactions.

Role & responsibilities:

• Manage and coordinate the Directors calendar, meetings, and property showings.
• Prepare listing presentations, marketing collateral, and social media content.
• Support real estate transactions from contract to close, ensuring deadlines and documents are on track.
• Communicate with clients, vendors, agents, and legal parties on behalf of the Director.
• Maintain CRM systems and organize client data, follow-ups, and reports.
• Handle confidential information with discretion and professionalism.
• Schedule and coordinate photography, staging, and inspections for listings.
• Draft, proofread, and manage correspondence, emails, and reports.
• Plan and support team meetings, open houses, and client events.
• Ensure compliance with real estate processes, documents, and timelines.
• Provide administrative support to enhance efficiency and productivity. • Assist with budgeting, invoicing, and expense tracking.

Preferred candidate profile:

• 5+ years of executive or real estate administrative support experience. • Strong knowledge of residential real estate processes and terminology.

• Proficiency in Microsoft Office, Google Workspace, CRM tools, and marketing platforms.

• Excellent communication, organization, and time management skills.