Executive Assistant

Job Summary

This role is ideal for a professional who thrives in a fast-paced environment, anticipates needs before they arise, exercises exceptional judgment, and operates with the highest levels of discretion and professionalism. As a key partner to leadership, you will play a critical role in enabling organisational effectiveness, managing complex priorities, and ensuring seamless execution of day-to-day operations.

Responsibilities

Executive & Calendar Management

• Manage complex and dynamic executive calendars, ensuring optimal prioritization of meetings, business commitments, and strategic engagements.
• Anticipate scheduling conflicts and proactively resolve competing priorities while maximizing leader effectiveness.
• Coordinate internal and external meetings across multiple time zones and stakeholders.

Travel & Logistics Coordination

• Arrange domestic and international travel, including flights, accommodations, visas, ground transportation, and itineraries.
• Ensure all travel arrangements are compliant with company policies and budget guidelines.
• Anticipate travel-related challenges and proactively implement solutions to ensure seamless experiences.

Meeting & Event Management

• Plan and coordinate leadership meetings, town halls, off-sites, customer engagements, and team events.
• Manage meeting logistics, agenda coordination, room bookings, catering, and hospitality requirements.
• Support preparation of presentations, reports, briefing materials, and follow-up actions.

Stakeholder & Office Coordination

• Serve as a key point of contact for internal and external stakeholders, fostering strong relationships across the organization.
• Handle sensitive and confidential information with discretion and sound judgment.
• Facilitate effective communication and coordination across functions and leadership teams.

Administrative & Operational Support

• Support expense management, purchase requisitions, invoice processing, and other administrative activities.
• Maintain organized records, documents, and departmental files.
• Identify opportunities to streamline administrative processes and improve efficiency through continuous improvement initiatives.
• Provide project coordination support for key business priorities and leadership initiatives.

Qualifications & Experience

• Bachelor's degree preferred in Business Administration, Communications, or a related discipline.
• 8+ years of experience supporting senior executives in a multinational, corporate, or fast-paced business environment.
• Demonstrated ability to manage multiple priorities while maintaining exceptional attention to detail.
• Proven track record of handling highly confidential information with professionalism and integrity.
• Strong project coordination and stakeholder management capabilities.
• Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, Word, and Microsoft Teams.
• Excellent written and verbal communication skills.
• Strong organisational, planning, and problem-solving skills with a proactive mindset.
• Ability to work independently, exercise sound judgment, and adapt to changing business priorities.

Preferred Experience

• Experience supporting senior leaders within Sales, Commercial, Marketing, Operations, or Corporate functions.
• Experience working in a global matrix organisation.
• Exposure to process improvement, event management, and cross-functional coordination.

Location

India, Gurugram

Travel & Relocation

• Travel Required: 0% - 25%
• Relocation Provided: Yes

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.