Executive Assistant

QUALIFICATIONS:

·       Bachelor’s degree in Business Administration, Office Management, Communications, or any relevant study

·       Previous experience as an executive assistant or in similar administrative role is an advantage

·       Possesses strong organizational and administrative skills

·       Ability to work independently and manage multiple tasks simultaneously

·       Excellent verbal and written communication skills

·       Accuracy and attention to details

·       Proficient in Microsoft Office Suite and other relevant software tools

·       Ability to handle sensitive information with discretion and maintain confidentiality at all times

FUNCTIONS: MANAGING SCHEDULES, COMMUNICATIONS, AND ADMINISTRATIVE

DUTIES AND RESPONSIBILITIES:

·       Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.

·       Prioritize and respond to emails and phone calls, acting as liaison for chief panels and shareholders.

·       Handle incoming and outgoing correspondence on behalf of the executive and chief panel.

·       Coordinate cross-departmental tasks to ensure set timelines are met.

·       Serve as the primary point of contact between chief panels and shareholders.

·       Prepare minutes of meeting, draft reports, presentations, and correspondence.

·       Organize and maintain executive files, records, and documentation for easy access of chief panel.

·       Arrange logistics for virtual and in-person engagements.

·       Handle highly confidential information with absolute discretion.

·       Ensure that directives from the chief panel are clearly communicated and implemented across departments.

·       Other relevant tasks that maybe assigned from time-to-time.