Executive Assistant

Bellavierre Real Estate LLC is looking for a highly organized, proactive, and professional Executive Assistant to support the CEO and senior management in managing day-to-day executive, administrative, and business activities.

The ideal candidate will be a strong communicator with excellent organizational and time-management skills, capable of handling confidential information, coordinating meetings and schedules, preparing documents and reports, and ensuring that important tasks and follow-ups are completed efficiently and on time.

Key Responsibilities

• Manage the CEO's daily calendar, appointments, meetings, and business commitments.
• Coordinate internal and external meetings, including scheduling, confirmations, and follow-ups.
• Prepare meeting agendas, presentations, reports, correspondence, and other business documents.
• Maintain accurate records, files, and confidential company information.
• Monitor and follow up on tasks, instructions, and pending matters assigned by the CEO.
• Coordinate communication between the CEO, management, employees, clients, developers, investors, and external business partners.
• Handle emails, calls, messages, and correspondence professionally and confidentially.
• Assist in preparing business reports, presentations, meeting minutes, and management updates.
• Organize travel arrangements, meetings, events, and business appointments when required.
• Support the CEO in coordinating with developers, clients, vendors, government entities, and other stakeholders.
• Assist with administrative and operational tasks to ensure smooth day-to-day business activities.
• Maintain confidentiality regarding company operations, employee matters, client information, financial information, and management decisions.
• Conduct research and gather information requested by the CEO or management.
• Track deadlines and ensure timely completion of important documents, approvals, and follow-ups.
• Support special projects and other tasks assigned by the CEO or senior management.

Ideal Candidate Profile

• Previous experience as an Executive Assistant, Personal Assistant, Secretary, Office Administrator, or similar role.
• Experience supporting a CEO, Director, Founder, or senior executive is preferred.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills in English.
• Professional appearance, attitude, and communication style.
• Strong attention to detail and ability to maintain accuracy under pressure.
• Excellent time-management and prioritization skills.
• Ability to handle confidential and sensitive information with discretion.
• Proactive approach with the ability to anticipate requirements and follow up independently.
• Strong proficiency in Microsoft Office, Google Workspace, Excel, Word, PowerPoint, and email management.
• Comfortable working in a fast-paced and target-driven business environment.
• Ability to coordinate effectively with multiple departments and external stakeholders.
• Previous experience in the Dubai/UAE real estate industry is an advantage.
• UAE driving license is an advantage.

Key Skills

Executive Support | Calendar Management | Communication | Coordination | Documentation | Reporting | Follow-Up | Time Management | Organization | Confidentiality | Microsoft Office | Google Workspace | Stakeholder Management

Pay: AED3,000.00 per month

Work Location: In person