Executive Assistant

Executive Assistant – Full‑Time

Location: Downtown Chicago, IL
Schedule: Full‑Time, On‑Site

About the Role

We are seeking a highly skilled, experienced, and exceptionally organized Executive Assistant to work side‑by‑side with the Owner of a fast‑growing security company. This role requires strong administrative expertise, excellent communication skills, and the ability to manage multiple priorities with accuracy and professionalism.

Key Responsibilities

• Provide direct daily support to the Owner, including scheduling, task management, and follow‑up
• Manage calendars, appointments, and high‑priority deadlines
• Prepare reports, documents, and correspondence with accuracy and confidentiality
• Handle incoming calls with professionalism and excellent customer service
• Maintain organized digital and physical filing systems
• Track tasks, projects, and operational needs with strong attention to detail
• Adapt quickly to new systems, processes, and responsibilities

Requirements

• Proven experience as an Executive Assistant supporting senior leadership or ownership
• Fast learner with the ability to absorb information quickly and work independently
• Exceptional attention to detail and strong organizational skills
• Professional communication and customer service abilities
• Strong phone etiquette and ability to manage high‑volume communication
• Proficiency in ADP and QuickBooks (required)
• Ability to multitask and prioritize in a fast‑paced environment
• High level of discretion and professionalism

Ideal Candidate

You are reliable, proactive, and thrive in a structured yet fast‑moving environment. You anticipate needs, solve problems before they escalate, and maintain a polished, professional presence at all times.

Work Location: In person