Executive Assistant

About Us | Mō mātou

Join the Partnerships and Commissions | Te Aukaha branch and help deliver services that truly matter! From national institutions and commissions to community-driven initiatives like Hāpai Hapori Community Operations, Archives National Library, and Ministerial Services, we bring together innovation, strategy, and action to make a positive difference across Aotearoa.

The role | Te tūnga

Reporting to the Deputy Chief Executive Partnerships and Commissions, this exciting opportunity will see you provide exceptional executive support in a fast-paced and dynamic environment.

We are looking for a highly organised and proactive professional who can see the bigger picture, connect information quickly, exercise sound judgement, and ensure the Deputy Chief Executive is well informed, prepared, and supported to meet strategic and operational priorities.

You will be a confident communicator with the ability to build effective relationships across the Department, government agencies, and external stakeholders. You'll manage a complex and demanding schedule, coordinate key meetings and events, prepare high-quality documentation, and anticipate emerging priorities and risks to ensure the Deputy Chief Executive can operate effectively and efficiently.

What you'll bring | Nōu te rourou

• Proven success providing Executive Assistant support to senior leaders, preferably within the public sector.
• Exceptional organisational skills, with the ability to manage competing priorities and negotiate deadlines in a fast-paced environment.
• Strong judgement, initiative, and the ability to anticipate needs and proactively resolve issues.
• Excellent relationship management skills and the confidence to engage with senior stakeholders.
• Experience coordinating planning activities, projects, events, and priority work programmes.
• Outstanding written and verbal communication skills, including preparing briefings, correspondence, meeting materials, agendas, minutes, and action tracking.
• A high degree of professionalism, discretion, and the ability to handle sensitive and confidential information.
• Genuine interest in supporting the strategic priorities and outcomes of the Department.

For you | Mōu

At the Department of Internal Affairs, we are committed to offering a collaborative and innovative culture where your perspective and ideas will be welcomed. We want our people to thrive within a culture of best practice, while being able to set and achieve goals and be encouraged to challenge the status quo.

To learn more about the diverse and important mahi we do at the Department and see why we're a great place to work, visit our website: https://www.dia.govt.nz

Salary range: $81,000 - $100,000 per annum. Please find a copy of the job description here.

How to apply | Me pēhea te tuku tono

We are unable to accept applications via email. Please click the Apply button to submit your application.

We're committed to ensuring our recruitment process is accessible to everyone. If there is any support we can provide to help you participate fully in the process, please let us know.

Applications close Friday 2nd October 2026.

For further information, please contact Jo Attewell at [email protected].