Executive Assistant

About Crowne Pacific Development Corp & Veyron Properties Group

We are partner companies – one focused on property management, the other on development – united by a shared mission: to create spaces that bring people together, elevate communities, and build a better future. Driven by vision and rooted in values, we’re proud to be forward-thinking, vibrant, and rapidly growing. Our work is diverse, meaningful, and people centric

Position Overview

We are seeking an experienced and highly organized Executive Assistant who will be a key member of our Leadership Team. The ideal candidate will be a trusted partner, capable of managing complex schedules, safeguarding sensitive information, and driving administrative efficiency across departments. This role requires strong communication skills, discretion, and the ability to work both independently and collaboratively in a fast-paced environment. This is an in-person position at our Head Office located in Campbell River.

To have your application stand out we encourage you to think of unique ways to apply; send us a video application, presentation, or just include interesting work related experiences in your application. Use your imagination!

Key Responsibilities:

Calendar & Schedule Management

· Manage daily calendars, prioritize appointments, and coordinate meetings

· Schedule and arrange internal/external meetings, events, site visits, and meetings.

Communication & Correspondence

· Serve as a gatekeeper for executive communications, screening calls, emails, and other correspondence.

· Draft, proofread, and edit emails, reports, presentations, and various documents.

· Coordinate internal and external communications and ensure timely follow-ups.

Administrative & Office Support

· Maintain organized digital and physical filing systems, including contracts, permits, and change orders.

· Liaise with Directors, Managers, and IT departments to ensure seamless departmental updates and communication.

· Maintain confidentiality on all sensitive business and personnel matters.

Project & Meeting Support

· Assist in tracking project timelines, milestones, and deliverables.

· Support Leadership Team with meeting coordination, minute-taking, follow-up, and tracking action items.

· Schedule and prepare materials and presentations for meetings and events.

Travel Coordination

· Book travel including flights, hotels, and ground transportation.

· Create and manage detailed itineraries for executives.

Qualifications:

· Proven experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior leadership.

· Excellent organizational, time management, and multitasking abilities.

· Strong written and verbal communication skills.

· High level of discretion and confidentiality.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management or communication tools is a plus.

· Ability to anticipate needs and take initiative.

Job Types: Full-time, Permanent

Pay: $75,000.00-$85,000.00 per year

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site gym

Application question(s):

• How many years of Executive Assistant experience do you have?
• Do you have a valid class 5 drivers license?

Work Location: In person