Executive Assistant

EPPC Albania is hiring a Executive Assistant as part of its outsourcing services team supporting Dompé Albania client.

About the Role

The Executive Assistant will support the Corporate General Counsel, ensuring the effective management of daily activities, coordination of priorities, and safeguarding of sensitive legal, corporate, and strategic information, as further detailed below.

Responsibilities:

• Manage complex calendars, coordinating appointments, meetings, calls, and videoconferences with internal and external stakeholders;
• Organize and provide operational support for executive meetings, Committees, Boards, and confidential meetings, including the preparation of supporting documentation;
• Prepare, review, and manage presentations, reports, briefs, and executive materials related to legal and corporate matters;
• Provide administrative support, including assistance with budget management, purchase orders, and related activities, as well as handling and coordination of correspondence;
• Coordinate daily activities, monitor deadlines, and follow up on action items, ensuring alignment among the various business functions involved;
• Manage and maintain structured filing of legal and corporate documentation, ensuring accuracy, organization, and confidentiality;
• Provide organizational support in matters related to corporate governance, compliance, audits, and extraordinary transactions;
• Act as an operational interface with internal functions (Finance, Legal, HR, Internal Audit, Compliance) and with external consultants and law firms;
• Organize business travel arrangements and manage expense reports in compliance with company policies;
• Handle incoming and outgoing communications with professionalism, accuracy, and discretion;
• Support Legal Departments in prioritizing activities and improving overall organizational efficiency;

Qualifications:

• University degree - Economics, Law, Political Science, or related fields.

Required Skills:

• Excellent knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint);
• Good familiarity with digital tools and corporate management systems;
• Excellent command of the English language, both written and spoken;

Preferred Skills:

• High level of discretion and confidentiality;
• Strong organizational and prioritization skills;
• Accuracy, reliability, and attention to detail;
• Proactive attitude, flexibility, and problem-solving skills;
• Ability to work independently in complex and fast-paced environments.