Executive Assistant

About the Role

We are looking for a sharp, highly professional Executive Assistant to manage the Founder’s private investment entities and administrative affairs in Hong Kong. You will serve as the core executor for the Founder’s cross-border initiatives, acting as the direct point of contact for private investments and Hong Kong financial matters. This role requires exceptional independent execution. You must be able to proactively research and navigate complex administrative and regulatory landscapes, even when no established framework exists. This is a high-trust position requiring a high level of responsiveness and professionalism, ensuring all matters are handled with maximum efficiency and the highest standards of confidentiality.

What You'll Do

• Entity Operations and Relations: Oversee the daily administrative operations of Hong Kong entities and maintain effective relationships with financial institutions to ensure smooth operational flow.
• Compliance and Documentation Management: Coordinate the preparation and update of legal and business documents, ensuring all activities align with institutional compliance requirements.
• Financial Coordination: Organize and maintain business records while interfacing with professional advisory teams, such as accountants or legal counsel, to ensure annual audits and filings are completed on schedule.
• Global Administrative Support: Facilitate cross-border business communications and handle urgent administrative needs, including document execution and time-sensitive logistics.
• Special Projects and Execution: Conduct research on new business requirements or shifting regulations. You will take the lead in identifying actionable paths to transform the Founder’s objectives into concrete results.

What We Look For

• Familiarity with business environments in Mainland China and Hong Kong. You possess excellent command of both Mandarin and English with the ability to navigate business documents in both languages.
• Experience in administrative management, financial operations, or legal support with a meticulous eye for detail and document accuracy.
• Strong learning agility and problem-solving skills. You are someone who can build solutions from the ground up and make things happen.
• A high level of discretion regarding privacy and information security. You are able to maintain the highest professional standards and integrity without direct supervision.
• Adaptable to a fast-paced environment with the flexibility to handle evolving priorities or last-minute tasks calmly.
• Previous experience supporting high-net-worth individuals, family offices, or cross-border investment operations is highly preferred.