Executive Assistant

About Us:

AAFT has been providing education in media and arts for the past 30 years. We offer 50+ professional courses in various fields of Cinema, Journalism and Mass Communication, Performing Arts, Animation, Hospitality and Tourism, Still Photography, Advertising, PR and Events and Fashion Design. We go beyond the traditional teaching method and focus more on the self-discovery of students’ potential. AAFT boasts of rich cultural engagement and academic excellence. The Institute attracts students from some of the most popular countries in Asia, Africa, Australia, Europe, North America, and South America.

Company Website: https://aaft.com/

Position: Executive Assistant to Director

Department: Executive Office

Employment Type: Full-Time

ROLE OVERVIEW

The Executive Assistant to the Director serves as a high-impact operational partner, managing executive workflow, driving cross-functional coordination, and handling executive communications. This position requires high discretion, exceptional organizational skills, and the ability to anticipate executive needs in a fast-paced corporate environment.

KEY RESPONSIBILITIES

- Executive Calendar Management: Oversee, prioritize, and coordinate complex corporate schedules, appointments, and executive meetings.

- Stakeholder Liaison: Act as the primary point of contact between the Director, internal department heads, key clients, and external stakeholders.

- Project Tracking & Follow-up: Record executive meeting minutes, synthesize action items, and track cross-departmental project deadlines on behalf of the Director.

- Documentation & Reporting: Prepare high-quality briefs, reports, executive presentations (PowerPoint), confidential correspondence, and memos.

- Travel & Logistics: Organize complete travel itineraries, accommodations, travel logistics, and event arrangements for the Director's office.

- Confidentiality: Handle sensitive corporate documents, strategic planning materials, and executive decisions with absolute discretion.

QUALIFICATIONS & SKILL REQUIREMENTS

- Experience: 3 to 6 years of proven experience as an Executive Assistant, EA to C-Suite/Director, or a similar high-level executive support role.

- Education: Bachelor’s Degree in Business Administration, Communications, Management, or a related field. •

Technical Skills: Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint) and digital productivity tools.

- Communication: Impeccable written and spoken English communication skills.

- Core Competencies: Exceptional time management, emotional intelligence, multitasking ability, and sharp problem-solving capabilities under tight deadlines.