Executive Assistant

Job summary

We are seeking a highly organised, proactive, and dependable Executive Assistant to provide comprehensive administrative and executive support to the Managing Director/Chief Executive Officer. The successful candidate will be responsible for managing schedules, coordinating meetings, handling correspondence and preparing documents for the CEO.

Min Qualification: Degree Experience Level: Entry level Experience Length: 1 year Language Requirement: English Working Hours: Full Time - 8 to 5 Applicant Location: Lagos, Nigeria

Job descriptions & requirements

Responsibilities:

• Manage the Managing Director/CEO’s calendar, appointments, meetings, and travel schedules.
• Coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on agreed action points.
• Draft, proofread, and manage official correspondence, reports, presentations, letters, and other business documents.
• Handle emails, phone calls, and other communications on behalf of the executive office when required.
• Assist with travel arrangements, including flight bookings, hotel reservations, itineraries, and other logistics.
• Maintain organised electronic and physical records and ensure important documents are easily accessible.
• Monitor deadlines, pending assignments, and follow-ups to ensure timely completion of tasks.
• Conduct basic research and prepare summaries or reports to support management decision-making.
• Liaise professionally with clients, suppliers, partners, staff, and other stakeholders.
• Assist with administrative and operational tasks assigned by the Managing Director/CEO.
• Maintain strict confidentiality regarding company information, business transactions, clients, and management matters.
• Support the coordination of special projects and company events as required.

Requirements:

• A minimum of 1 year of experience
• A minimum of a degree in a related field