EXECUTIVE ASSISTANT

Executive Assistant to the General Director

Location: Nuevo León, Mexico

Reports to: General Director

About the Role

We are seeking a highly skilled Executive Assistant to provide comprehensive support to the General Director of a company with international operations. This position plays a critical role in ensuring efficient time management, strategic communication, and seamless execution of key initiatives. The ideal candidate will demonstrate discretion, cultural sensitivity, and loyalty, thriving in an environment that blends family values with professional corporate practices.

Key Responsibilities

• Manage the General Director’s calendar, balancing national and international commitments, anticipating needs, and prioritizing strategic matters.
• Coordinate executive meetings, board sessions, and strategic gatherings, including logistics, invitations, materials, minutes, and follow-up.
• Organize domestic and international travel arrangements (flights, lodging, itineraries, expenses, documentation, and protocols) for the General Director and senior executives.
• Prepare executive-level reports, presentations, and documents in both Spanish and English.
• Track and follow up on strategic agreements, priority projects, and confidential matters.
• Serve as a liaison between the General Director and internal/external stakeholders.
• Manage executive communications (emails, calls, visits), ensuring critical issues are prioritized with absolute confidentiality.
• Support corporate, institutional, and family events as required.
• Handle gift purchases for clients, employees and family occasions.
• Safeguard sensitive and strategic information with strict confidentiality.
• Identify opportunities to improve administrative and executive processes.

Required Qualifications

• Bachelor’s degree in Administration, Business, International Relations, Communication, Law, or a related field.
• 4–6 years of proven experience as an Executive Assistant to senior management, preferably in family-owned businesses or complex corporate environments.
• Advanced English proficiency (mandatory).
• Availability for flexible schedules and travel as needed.
• Experience in companies with family structures and international expansion is highly desirable.

Key Competencies

Technical Skills

• Advanced proficiency in Microsoft Office Suite.
• Strong ability to prepare executive reports and presentations.
• Expertise in organizing international travel logistics.
• Excellent writing and spelling in Spanish; advanced English required.
• Familiarity with digital tools and collaborative platforms.

Soft Skills

• High level of discretion, ethics, and loyalty.
• Emotional intelligence and tact in interpersonal interactions.
• Adaptability to different leadership styles.
• Strong organizational skills, attention to detail, and ability to manage priorities.
• Proactivity and a strong sense of urgency.
• Clear, respectful, and professional communication.
• Cultural sensitivity and global perspective.