Executive Assistant

Job Summary:

The successful candidate will be required to perform a wide range of administrative, consular, secretarial, and policy duties, both in support of the Embassy's diplomatic staff and independently to contribute to the smooth running of the mission.

Duties:

Working as part of a small team means the scope of this role is very diverse, and no two days will be the same. Some key duties will include:

• Diary management, scheduling meetings and handling correspondence
• Organising travel, booking flights and accommodation (both domestically and internationally)
• Planning and overseeing cultural events, high-level meetings, governmental visits and Embassy projects
• Liaising with counterparts in the Australian government, Slovenian government, the governments of other accredited countries, and at other Embassies on bilateral, cultural, or consular matters
• Ensuring the smooth running of the mission, including organising maintenance and acquisition of necessary Embassy purchases (e.g. furniture, insurance, etc.)
• Assisting the consular office on simple consular matters from Slovenian citizens and assisting in the distribution of passports/personal documents
• Proofreading English texts
• Occasional chauffeuring of the Head of Mission

Required Skills/Qualifications

The ideal candidate will have:

• Working rights in Australia
• High-level fluency in spoken and written English
• Excellent organisational skills
• Previous administrative experience (2 years or more), Executive Assistant experience preferred
• High competency in computer skills, particularly using Microsoft Office suite
• The ability to multitask and handle competing and/or time-sensitive priorities
• A demonstrated professional manner congruent with the function and often sensitive/confidential nature of a diplomatic mission
• The motivation to learn in an international environment
• A full Australian driver's licence

Desirable Skills/Qualifications

The ideal candidate could also have:

• Slovenian language proficiency
• Basic experience in graphic design programs (e.g. Canva, InDesign, etc.)
• Experience with consular affairs
• An understanding of diplomatic protocol
• Experience working with the framework of the EU (e.g. at an EU mission, working at a business in Europe, etc.)

The Embassy welcomes applications until Monday, 5 October. When applying, please provide a CV with photo attached. Submission of references, and/or a National Police Check, is encouraged.