Executive Assistant

The Role

We are seeking a highly organised and proactive Executive Assistant to provide comprehensive support to the senior leadership team. This is a pivotal role within the organisation, requiring exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.

The successful candidate will act as a trusted partner to the leadership team, ensuring seamless day-to-day operations and enabling executives to focus on strategic business growth.

Key Responsibilities

Executive Support

• Provide high-level administrative support to senior leadership, managing complex diaries, scheduling meetings and coordinating travel arrangements
• Act as the first point of contact for internal and external stakeholders, handling correspondence with professionalism and discretion
• Prepare agendas, take minutes, and follow up on action items from leadership meetings
• Draft, edit and proofread correspondence, presentations and reports as required

Office & Operations Coordination

• Oversee office management duties ensuring a professional and efficient working environment
• Coordinate internal communications and company-wide announcements
• Support the planning and execution of company events, client meetings and team activities
• Manage office supplies, vendor relationships and facilities requirements

Project & Business Support

• Assist with ad-hoc project coordination, tracking timelines and deliverables
• Conduct research and compile data to support business decisions
• Maintain filing systems, databases and confidential records
• Support finance and HR teams with administrative tasks as needed

Client & Stakeholder Management

• Liaise with key clients and partners, ensuring professional and timely communication
• Coordinate client visits and hospitality arrangements
• Support the preparation of client proposals and tender documentation

Requirements

Essential:

• Proven experience as an Executive Assistant, Personal Assistant or similar role supporting senior leadership
• Excellent organisational and time management skills with the ability to prioritise effectively
• Strong written and verbal communication skills
• High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Professional demeanour with the ability to handle confidential information with discretion
• Proactive, self-motivated and able to work independently
• Strong attention to detail and accuracy

Desirable:

• Experience in a similar B2B environment
• Familiarity with CRM systems or project management tools
• Experience coordinating events or client meetings
• Knowledge of basic finance/bookkeeping processes

Pay: £35,000.00-£40,000.00 per year

Work Location: In person