Executive Assistant

Executive Assistant

Contract duration: 12 months initially

Location: Belfast (hybrid working once settled into the role and training complete - 3 days onsite)

Pay: £173-185/day

• Relieves management of administrative details; diary management, travel scheduling.
• Scheduling of team meetings for the wider group- prepare agendas and minute taking
• Manages multiple projects, activities and competing priorities to ensure timely delivery of objectives
• Plans and coordinates events, for example internal team town halls, hosting visits, transport and venue bookings
• Co-ordinates with other EAs in other locations as required
• Assist with general office management, during period of rapid expansion of the team
• Supports project activities, including tracking actions, gathering information, preparing reports and presenting data..

What we are looking for:

• Experience as a Senior Administrative Assistant or comparable level of experience supporting a rapidly growing team or business undergoing organisational change whilst interacting with senior level executives.
• Flexible, adaptable and proactive, with the ability to anticipate, identify and resolve issues while responding to changing priorities.
• Excellent organisational skills with the ability to prioritise, manage multiple tasks simultaneously, and work effectively under pressure with minimal supervision.
• Strong verbal and written communication, listening and relationship-building skills, with the ability to work effectively across teams, functions and seniority levels.
• Ability to obtain information in a timely and efficient manner.
• Ability to prepare senior leadership communications, presentations and briefing materials
• Discretion and the ability to maintain and manage confidential information.
• Proficiency in calendar management for multiple leaders
• Proficient in Microsoft 365 applications, including Teams, SharePoint, and PowerPoint.

Desired Skills

• Demonstrated ability to quickly learn new processes, systems, and ways of working with minimal onboarding.
• Experience with various systems such as Ariba, eRequest, Concur, Recognition Tool and Workday
• Proficiency in internal technology ordering systems
• Recent work experience with detailed accomplishment examples and proven ability to take the initiative.
• Experience planning and coordinating both in-person and virtual events, including senior executive visits and leadership meetings.
• Ability to prepare senior leadership communications, presentations and briefing materials