Executive Assistant

Salary: Up to £30,000 per annum

Location: Office-based (full-time)

Hours: Monday to Friday, [insert hours]

About the role

We are looking for an organised, proactive Executive Assistant to support our senior leadership team. You'll manage the directors' diaries and take ownership of the workflows that keep the business moving: preparing progress reports before meetings, tracking every action agreed and following up with the people responsible until tasks are completed. This role suits someone who is naturally organised, confident chasing progress and determined to see things through.

Key responsibilities

• Managing the directors' diaries, scheduling meetings and liaising with attendees to arrange dates, times and agendas
• Preparing progress reports ahead of each meeting, gathering updates from relevant team members so key points can be discussed
• Attending meetings and recording all agreed actions, including who is responsible and deadlines
• Managing workflows across the business, tracking tasks and actions from start to finish
• Following up with colleagues on outstanding tasks, chasing progress and escalating anything at risk of delay
• Maintaining a clear, up-to-date action tracker so the directors can see the status of all tasks at a glance
• Circulating action lists promptly after each meeting and reporting back on progress
• Handling correspondence, emails and phone calls professionally
• Organising travel, site visits and client meetings, including driving to external locations when required
• Maintaining filing systems, records and confidential information
• Supporting general office administration and ad-hoc projects

Requirements

• Minimum 2:1 degree (any discipline)
• Full UK driving licence and access to a vehicle (essential)
• Proven ability to manage workflows and keep multiple tasks and deadlines on track
• Confident and persistent in following up with colleagues at all levels until tasks are completed
• Strong organisational and time management skills, with the ability to prioritise under pressure
• Flexible approach to working hours and duties, able to adapt to changing priorities and the needs of the business
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with task or project management tools is an advantage
• High level of discretion when handling confidential information
• Previous experience in an administrative or assistant role is desirable but not essential

Pay: Up to £30,000.00 per year

Benefits:

• Casual dress
• Sick pay

Work Location: In person