Executive Assistant

We are seeking a highly organized, proactive, and discreet Executive Assistant to support the General Manager of our dynamic restaurant. This role is pivotal in ensuring smooth day-to-day operations, both professionally and personally, by managing schedules, handling errands, and overseeing administrative and financial tasks. The ideal candidate thrives in a fast-paced environment, maintains impeccable attention to detail, and demonstrates a high level of professionalism and confidentiality.

Key Responsibilities :Administrative & Schedule Management

• Coordinate and maintain the General Manager’s calendar, including meetings, appointments, and travel
• Prioritize and manage multiple tasks and projects simultaneously
• Prepare agendas, take meeting notes, and follow up on action items
• Serve as a liaison between the GM and internal staff, vendors, and external partners

Personal Errands & Support

• Run personal errands for the General Manager (e.g., shopping, appointments, deliveries)
• Assist with personal scheduling and travel arrangements
• Provide occasional support for family-related logistics or events

Business Errands & Operational Support

• Handle business-related errands such as bank deposits, vendor pickups, and supply runs
• Assist with inventory tracking and procurement coordination
• Support event planning and promotional logistics as needed

Billing, Budget & Financial Oversight

• Monitor and reconcile restaurant expenses and budgets
• Assist with invoice processing, vendor payments, and petty cash management
• Prepare financial summaries and reports for GM review
• Coordinate with accounting/bookkeeping staff to ensure timely and accurate reporting

Qualifications

• Proven experience as an executive assistant, personal assistant, or similar role
• Strong organizational and time-management skills
• Excellent written and verbal communication
• Discretion and confidentiality are a must
• Proficiency in Microsoft Office, Google Workspace, and budgeting tools
• Ability to adapt quickly and work independently

Perks & Culture

• Competitive salary
• Mornings schedule and only requires 1 weekend a month
• Dynamic, community-focused work environment
• Opportunities for growth and involvement in creative projects
• Bonus structure
• Some health benefits (limited)
• Office hours and salary without being stuck in a office setting
• Relaxed dress code
• Private Company

Job Type: Full-time

Pay: $30,000.00 - $40,000.00 per year

Benefits:

• Employee discount
• Flexible schedule
• Paid time off

Work Location: In person