Executive Assistant

Executive Assistant

Company: Quantum Sure Success
Location: Chhatrapati Sambhajinagar, Maharashtra
Position: Executive Assistant
Reports To: Director / Senior Management
Experience Required: 2–4 Years
Employment Type: Full-Time

About Us

Quantum Sure Success is a leading institution committed to academic excellence and professional growth. We provide high-quality guidance, resources, and support to our students and clients. We are looking for a highly organized, proactive, and discreet Executive Assistant to support our senior leadership team at our Chhatrapati Sambhajinagar office.

Job Summary

The Executive Assistant will provide high-level administrative and strategic support to the Director/Senior Management. The ideal candidate will act as a trusted partner, managing schedules, communications, and critical tasks with professionalism and confidentiality. This role requires exceptional organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment.

Key Responsibilities

Calendar & Schedule Management:

• Manage the executive’s calendar, including scheduling appointments, meetings, and conferences.
• Coordinate internal and external meetings, ensuring all participants are informed and prepared.
• Prioritize and resolve scheduling conflicts efficiently.

Communication & Correspondence:

• Screen and manage phone calls, emails, and visitors on behalf of the executive.
• Draft, proofread, and edit correspondence, reports, presentations, and other documents.
• Act as the primary point of contact between the executive and internal/external stakeholders.

Meeting & Event Coordination:

• Prepare agendas, take minutes, and follow up on action items from meetings.
• Organize logistics for meetings, workshops, seminars, and special events.
• Coordinate with various departments to ensure seamless execution of events.

Travel & Logistics:

• Arrange travel itineraries, accommodations, and transportation for the executive.
• Prepare travel expense reports and ensure timely reimbursement.

Administrative & Project Support:

• Maintain confidential files, records, and databases.
• Assist in preparing reports, presentations, and data analysis as required.
• Support the executive in tracking key projects and ensuring deadlines are met.
• Handle office administration tasks, including vendor coordination and procurement, as needed.

Confidentiality & Discretion:

• Handle sensitive information with the utmost confidentiality and professionalism.
• Exercise sound judgment and discretion in all interactions.

Key Requirements & Skills

• Education: Bachelor’s degree in Business Administration, Secretarial Practice, or a related field.
• Experience: 2–4 years of proven experience as an Executive Assistant, Personal Assistant, or similar administrative role.
• Language Proficiency: Fluency in Marathi is mandatory. Proficiency in Hindi and English is required.
• Technical Skills:
• Proficient in MS Office (Word, Excel, PowerPoint) and Google Workspace.
• Familiarity with calendar management tools, CRM software, and virtual meeting platforms (Zoom, Google Meet).
• Core Competencies:
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• High level of discretion and confidentiality.
• Ability to multitask and prioritize tasks effectively.
• Proactive problem-solving and decision-making skills.
• Professional demeanor and ability to work under pressure.

Performance Metrics (KPIs)

• Timeliness and accuracy in managing schedules and correspondence.
• Efficiency in meeting coordination and follow-through on action items.
• Response time to internal and external requests.
• Maintenance of confidentiality and professionalism.
• Successful completion of assigned projects and tasks.

Compensation

• Salary: Competitive and commensurate with experience.
• Benefits: Performance-based incentives, travel allowance (if applicable), and a supportive work environment.

Pay: ₹15,000.00 - ₹35,000.00 per month

Benefits:

• Paid sick time
• Provident Fund

Work Location: In person