Executive Assistant

Executive ASSISTANT TO DR. HIMANSHU MEHTA

Vision Eye Center | ASG Hospital, Juhu, Mumbai

Location: Juhu, Mumbai
Working Days: Monday to Saturday
Official Timings: 10:30 AM 8:00 PM
Experience: Prior experience as a Personal Assistant / Executive Assistant / Doctor’s Assistant / Senior Coordinator preferred

About the Role

We are looking for a mature, responsible and highly dependable Executive Assistant to work closely with Dr. Himanshu Mehta, one of India’s leading ophthalmologists, at his practice at Vision Eye Center and ASG Hospital, Juhu.

This is a high-trust, high-responsibility role requiring someone who can become the single point of contact for everything related to Dr. Mehta—from patients and appointments to VIP clientele, medical coordination, communications and day-to-day professional requirements.

The ideal candidate is someone who is settled, mature, confident and genuinely passionate about working, with a desire to learn, stay engaged and build a long-term association with a highly respected medical professional.

Key Responsibilities

• Act as the one-point contact for Dr. Himanshu Mehta for professional and day-to-day matters.
• Manage and coordinate Dr. Mehta’s appointments, calendar, meetings and schedule.
• Coordinate with patients, attendants, hospitals, colleagues, doctors and other stakeholders.
• Handle communication with high-profile/VIP patients and their teams, maintaining complete discretion, professionalism and confidentiality.
• Coordinate patient-related calls, messages, follow-ups and requirements.
• Liaise with Dr. Mehta’s social media, communication and other professional teams.
• Coordinate medical queries and ensure they are appropriately communicated to Dr. Mehta or the relevant team.
• Follow up on investigations, reports, appointments, procedures and other patient-related requirements as directed.
• Keep track of important tasks, commitments, follow-ups and pending matters for Dr. Mehta.
• Assist with personal and professional administrative requirements wherever necessary.
• Be available to coordinate urgent or unexpected medical requirements, which may occasionally arise outside conventional working hours.
• Essentially, shadow Dr. Mehta professionally and ensure that his day-to-day requirements are organised, anticipated and efficiently managed.

Who We Are Looking For

The ideal candidate should be:

• Mature, settled and responsible, with the stability to commit to a demanding but rewarding role.
• Someone with a strong sense of ownership who does not need constant supervision.
• Excellent at communication—both verbal and written—with the confidence to speak to senior professionals, patients and high-profile individuals.
• Polished, courteous, discreet and comfortable dealing with VIP clientele and confidential information.
• Quick to learn, curious and willing to understand the medical environment and Dr. Mehta’s way of working.
• Highly organised and capable of multitasking and prioritising.
• Comfortable using WhatsApp, email, calendars, basic office tools and digital communication.
• Flexible and dependable when unexpected medical situations require additional coordination.
• Someone who enjoys staying occupied and working, and sees this as a meaningful long-term professional association rather than simply a job.

Flexibility & Working Style

While the official working hours are 10:30 AM to 8:00 PM, Monday to Saturday, this role offers a degree of flexibility.

There may be occasions during the day when the candidate needs to attend to a personal requirement, such as bank work or an appointment. Reasonable flexibility of an hour or two can be accommodated with prior communication and appropriate planning.

At the same time, medical cases can arise unexpectedly. The candidate should therefore be comfortable with being reachable and available when genuinely required, including occasional urgent requirements outside standard hours.

Candidates who live in or around Juhu / Andheri / Bandra / nearby areas will have an added advantage, given the nature of the role and the possibility of urgent requirements.

What This Role Offers

• Directly working with and learning from Dr. HimanshuMehta, a highly regarded ophthalmologist.
• Exposure to a premium medical ecosystem and high-profile clientele.
• Regular interaction with senior professionals, doctors and VIP patients.
• A role involving trust, responsibility, independence and significant learning.
• Flexibility within a structured working environment.
• An opportunity to build a long-term professional association with a respected medical practice.

The Right Fit

This role is particularly suited to someone who is mature, emotionally settled, professionally motivated and looking for meaningful work, responsibility and engagement.

If you are someone who takes pride in being dependable, enjoys working closely with a senior professional, communicates exceptionally well and is excited by the opportunity to learn and take ownership, we would like to hear from you.