Executive Assistant

About the Role
We are looking for an experienced Executive Assistant to support the Founder. This is a close, high-trust role
covering business and personal matters for the Founder. The right person will keep executive days running
smoothly, stay a step ahead, and act as a dependable point of contact for the other departments, and external
parties.
Key Responsibilities

• Diary management. Run the executives’ calendar across multiple time zones, prioritise meeting
  requests, resolve conflicts, and send a clear daily briefing of the next day’s schedule, including timings,
  locations and travel.

• Meeting coordination. Organise internal, board, investor, banking and audit meetings; prepare agendas
  and briefing packs; take minutes and follow up on action points.

• Communications. Manage inboxes and correspondence, draft emails and letters, and act as the first
  point of contact for internal and external stakeholders.

• Reports and documents. Prepare, format and proofread presentations, reports and approval
  documents, and keep files and records well organised and easy to retrieve.

• Deadline tracking. Keep track of key business, finance and compliance deadlines.

• Travel and logistics. Arrange travel, accommodation, visas and itineraries, and re-plan quickly when
  priorities shift.

• Personal matters. Support the Founder with confidential personal tasks and arrangements as needed.

• Stakeholder liaison. Coordinate with department heads and external parties to gather information,
  chase approvals and keep work moving.

• Ad-hoc support. Support special projects and other tasks as requested by the Founder
  What We’re Looking For

• Discretion. You handle confidential business, financial and personal matters, and you treat that trust as
  non-negotiable.

• Strong organisation. You manage two busy calendars and competing priorities without letting things
  slip.

• Composure under pressure. You stay calm, organised and professional in fast-moving or demanding
  situations.

• Emotional maturity. You read the room well, adapt to different working styles, and don’t take things
  personally.

• Confidence with respect. You are comfortable offering an opinion or recommending a better approach,
  while understanding professional boundaries.

• Openness to feedback. You welcome direction and constructive criticism and use it to improve.

• Initiative and sound judgement. You anticipate needs, bring solutions rather than problems, and know
  when to act independently and when to check in first.

• Comfort with numbers. You are at ease working with financial documents and reports; an accounting
  qualification is not required.

• Clear communication. You write professional, concise emails and documents in English and
  communicate confidently at a senior level.

• Reliability. You are responsive and understand that the role will sometimes require availability outside
  standard hours.

• Attention to detail. You manage multiple priorities, deadlines and last-minute changes, and catch errors
  before they reach either executive.

• Technical skills
  Experience
  Previous experience supporting a founder, CEO, investor or other senior executive is strongly preferred