Executive Assistant

Tasks What You Will Do

• Manage complex calendars, coordinate leadership agendas, schedule meetings, and handle travel arrangements to ensure effective time management.
• Serve as a key point of contact between executives, internal teams, and external stakeholders, facilitating alignment of priorities and drafting business communications.
• Support the planning, tracking, and coordination of strategic projects and cross-functional activities, monitoring timelines and deliverables.
• Prepare presentations, reports, and meeting materials, while actively organizing and tracking follow-up actions resulting from management meetings.
• Coordinate office events and leadership workshops, while managing administrative budgets, purchase requests, invoices, and vendor relationships.
• Prepare management dashboards and operational updates, analyzing data and tracking key business metrics to support decision-making.

What We Offer

• Meal tickets.
• Access to training and specialization courses for continuous improvement.
• Career advancement opportunities, supported by evaluations and internal programs.
• Access to special offers and discounts through the company's partner network.
• A professional, dynamic, and result-oriented work environment.

Qualifications At STRABAG , innovation and sustainability shape the future in construction, but the foundation of our success remains the daily commitment of every person in our team. In the role of Executive Assistant , you will act as a trusted partner to our leadership, ensuring the efficient coordination of meetings, strategic projects, communications, and business operations.

What We Are Looking For

• Bachelor's degree in Business Administration, Economics, Sociology, Communication, or a related field.
• Minimum 5 years of experience in executive support, project coordination, PMO, or office management roles.
• Strong written and verbal communication skills in Romanian and English.
• Experience supporting leadership teams in multinational organizations and managing cross-functional stakeholders.
• Advanced MS Office skills (Excel, PowerPoint, Word, Outlook). Familiarity with project management methodologies and data reporting tools is a plus.
• Exceptional organizational skills, attention to detail, and the ability to manage multiple priorities simultaneously.
• Professional discretion, confidentiality, and a proactive, problem-solving mindset.