Executive assistant

• Work Term: Permanent
• Work Language: French
• Hours: 35 hours per week
• Education: Bachelor's degree
• Experience: 3 years to less than 5 years

Work setting

• Urban area
• Associations and non profit organizations
• Community-based shelter

Tasks

• Compile data to prepare documents
• Establish and co-ordinate administrative policies and procedures
• Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
• Analyze incoming and outgoing memoranda, submissions and reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Conduct research
• Liaise with departmental and corporate officials and with other organizations and associations
• Plan, organize, direct, control and evaluate daily operations
• Provide customer service
• Arrange travel, related itineraries and make reservations
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
• Manage events
• Type and proofread correspondence, forms and other documents
• Apply quality control procedure
• Maintain quality control and production records
• Conduct quality control

Computer and technology knowledge

• SharePoint
• MS PowerPoint
• MS Excel
• MS Office
• MS Outlook
• MS Word

Area of work experience

• Quality assurance or control

Area of specialization

• Quality improvement

Screening questions

• Are you available for shift or on-call work?
• Are you available to start on the date listed in the job posting?
• Do you have experience working in this field?
• Do you have the required certifications listed in the job posting?
• Do you meet the language requirements listed in the job posting for the position (English or French)?

Employment terms options

• Day

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage
• Vision care benefits

Financial benefits

• Group insurance benefits
• Life insurance

Long term benefits

• Long-term care insurance

Other Benefits

• Paid time off (volunteering or personal days)
• Team building opportunities
• Travel insurance
• Wellness program